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NYS TARC Newsletter—March 2023

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Important Reminders from the 21st CCLC Timeline:

  • Submit to the Office of Student Support Services any Budget Amendments (FS-10-A), the revised M/WBE Goal Calculation worksheet, and any corresponding M/WBE documents (e.g., updated Utilization Plan, EEO Staffing Plan, and/or NOI). These forms must be postmarked by March 1, 2023.

  • Conduct a comprehensive Needs Assessment for next program year. Engaging participants and their families in these information-gathering processes can occur at multiple points during the program year and may include any documentable methods such as surveys, polls, focus group conversations, or the collection of written/verbal correspondence expressing needs, requests, and recommendations for potential program offerings. Needs assessments/inventories are ways to help programs collect and feedforward information about participants’ interests and needs into strategic plans as part of the ongoing, internal improvement cycle. See SMV Indicators G-1 and G-3(c).

  • Conduct Support Services & Learning Needs Inventory, for next program year, for targeted adult recipients/community members. *Note: If this information is already gathered as part of the comprehensive Needs Assessment (above), this step will not be necessary. This required check-in process is to help Program Leaders identify adult stakeholders’ needs, capacity, and interest in educational programming and support services. See SMV Indicator G-7.

  • Participate in the 2nd Evaluator’s Site Visit, conducted by the Local Program Evaluator. This is an opportunity to open the program to the observation of the partnering evaluator, assess progress indicators, and to receive valuable, actionable feedback about program implementation and emerging results. Summary findings from this visit can be used to inform the continuous improvement cycle and communicate progress updates to staff and stakeholders.

  • Make sure all students grades 1-5 are linked to day school teachers in EZReports.

Looking ahead:
  • Attend the required Teacher Survey Online Informational Session to prepare to administer year-end Teacher Surveys. Date, TBA.

  • Review Teacher Survey Timeline (forthcoming) and begin preparing for the spring teacher survey process.


EZReports Guidance

We want to put the ‘easy’ back in EZReports, so we'll be adding a new tip for you here each month!


The teacher survey process will be starting soon and getting EZReports set up properly now is going to make the process... well, easy!

Enter any remaining day-school teacher contacts into EZReports and link teachers to students.

Click here for a document of instructions on how to add/review Day School Teachers and how to link teachers to students.

Please complete: Step 1: how to add/review day school teachers; and Step 2: How to link teachers to students.

Please let us know if you have any questions or concerns! ▲ Return to top




21st CCLC Spring Conference March 24, 2023, at the Troy Hilton Garden Inn

We are excited to see you all at the 21st CCLC 2023 Spring Conference! We are partnering with the NY State Network for Youth Success to offer an amazing event on Friday, March 24th in Troy, NY. Please review the important information below:

*This event is mandatory for all Program Managers/Directors (for clarification about who should attend, feel free to review pg.21 of the RFP). Subgrantees must attend the 21st CCLC program on Friday, 3/24. Evaluators are not required, but are invited and encouraged to attend. MI will be facilitating their first in-person Evaluators Network meeting during the conference. Network for Youth Success is offering additional sessions on Saturday, 3/25 which are optional.

Click here to register!
  • Select the option: "21ST CENTURY - Friday Pass for CCLC Participants" which is FREE

  • If you are interested in staying for a second day of professional development, you can register and pay for Day 2 of the NYS conference (Saturday, 3/25)

Book your hotel!

Within Troy:

Best Western Plus Franklin Square (5 Min Drive to Venue)

Additional Areas to Consider Nearby: Albany, NY Colonie, NY East Greenbush, NY Latham, NY

Food and meals
  • Lunch is included for all conference attendees (at no additional cost)

  • There are restaurants on site for participants interested in coffee, breakfast, and dinner


Other (non-required) events that may interest you:

Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

If you’re based in NYC, activate your account here. If you’re based in the rest of NY state, activate your account here.

Mar 7 You for Youth (Y4Y): Virtual Office Hours Session (1pm)

Join members of the U.S. Department of Education’s Y4Y Technical Assistance Team in this session, where they answer your questions and share best practices on all things out-of-school time.


Mar 7 - 15
Mental Health Association in New York State (MHANYS): Youth Mental Health First Aid (YMHFA) Training

YMHFA teaches how to identify, understand, and respond to signs of mental illness and substance use disorders in youth aged 12-18.

This training is open to anyone who is 18 years or older and supports youth ages 12-18 or who work in a youth-facing role or organization.

Questions: Call 518-434-0439 or email


Mar 7 - March 17



Mar 9 & Apr 13 ETAC CoP Events Series: ETAC's Community Schools RoadMap Tool
Mar 14 - May 9
National Center for School Mental Health: 2023 School Mental Health Virtual Learning Series

March 14: Individual Well-Being: School Staff Wellness and Self-Care

April 11: Promoting Family and Community Empowerment to Strengthen Positive School Climate

May 9: Collaboration Between School and Community Settings - Development of Meaningful and Sustainable Partnerships Between Schools and Community Partners


Mar 15


May 31 & June 1
New York State Education Department: 2023 School Safety Summit

Questions may be directed to


July 19 - 20 Save the Date for the National 21st CCLC Summer Symposium



New NYS 21st CCLC Toolkit!

The Meaningful Family Engagement Strategies for Expanded Learning Programs toolkit was developed with our partners at Change Impact. This new resource was intentionally developed to support the implementation of family engagement strategies within your 21st CCLC program.


March is National Nutrition Month

The USDA’s website is full of great resources to share with students and families!


Take a Trip Through Y4Y's SEA Portal

The State Educational Agency (SEA) portal on the You for Youth (Y4Y) site is now available for you and designated staff! Go to to access resources for state coordinators, including webinars, meeting archives, and more. You'll need to be logged in to your Y4Y account as SEA staff to access these pages.


NYSED Funding Opportunity: 2023-2030 NYS Pathways in Technology Early College High School (NYS P-TECH) Program
  • The New York State Education Department (NYSED) has issued an Announcement of Funding Opportunity RFP #GC23-013

  • RFP #GC23-013 will be posted to P12 Funding Opportunities and Pathways in Technology (NYS P-TECH) Program.

  • Questions relative to this RFP must be sent to no later than the close of business on March 3, 2023. A questions and answers summary will be posted by March 17, 2023.

  • Applications must be received by March 31, 2023.

  • For additional information, please review the full Request for Proposals (RFP) document.

NYSDOL and NYSED Launch the Career Development Ambassador Summer Program for Educators
  • The Career Development Ambassador Program is a four-week paid summer intensive training program that will prepare teachers, certified work-based learning (WBL) coordinators, and school counselors to develop, implement, and deliver career-readiness strategies for students across New York State.

  • This program will assist educators of grades six to nine with helping their students understand and explore career options before they graduate high school, better preparing the workforce of the future.

  • All New York State educators and qualifying staff with more than five years of experience who teach grades six to nine are eligible to apply at

Questions about the Teacher Ambassador Program can be sent to


Register for the Child and Adult Care Food Program

The Child and Adult Care Food Program (CACFP) is a federally funded program that reimburses eligible afterschool enrichment programs for the healthy afterschool meals/snacks they serve.

  • The current CACFP reimbursement rates are $4.03 per meal and $1.18 per snack served. CACFP provides reimbursement funding for up to one meal and one snack per child per day.

  • Simply enroll in the program, provide healthy food options, track attendance and food provided, and submit your reimbursement claim. That’s it!

  • Check the NYS Department of Health’s CACFP prescreening tool to help determine if your program may be eligible.

  • For more information on eligibility and how to apply for CACFP, visit


Program Spotlights

Project #8080 Cornell Cooperative Extension of Jefferson County Serves Up Tasty Family Fun

Click images to explore the photo gallery.

Fifth- and sixth-grade students in the 4-H Afterschool Program at Beaver River Central School hosted a very successful spaghetti dinner! This was a parent engagement event that provided the students the opportunity to showcase their manners and table etiquette skills learned through the 4-H curriculum, Manners Worth Millions. Students worked hard to prepare for the highly anticipated event – some made low-fat salad dressing, some tied shirt ties to wear, and others meticulously set the tables with festive table settings! Over twenty adults enjoyed dinner with the students!

Thank you to Program Director Stephanie Graff and Program Site Coordinator Karin Larrimore for sharing this fun engagement event at Beaver River Central School!


Project #8108 Program Highlights at Voyages South High School

Creative Arts Class

The Voyages South High School Creative Arts after-school class is an exciting program designed for students to explore their creative side and learn about various art forms. During the class, students have the opportunity to work with paper mache, using their imagination and skills to create one-of-a-kind masterpieces. This is a unique chance for students to have fun, express themselves, and develop their artistic abilities.

English Language Learners Tutoring Class

The ESL after-school class at Voyages South High School is a supportive program aimed at helping 22 English Language Learners (ELLs) improve their English language skills. This class is designed to provide additional instructional support to ELLs outside of regular school hours and is aimed at helping them succeed academically and socially in their new environment. The curriculum focuses on building language proficiency, cultural integration, and academic success in a welcoming and inclusive setting. The class is led by experienced teacher Raven Fenner who uses a variety of methods and materials to engage and support the ELLs in their language development journey.

Queens Community House is the lead CBO at Voyages South High School. Thank you to Director Shawn Henry and Program Manager Ivonne Torres!


Special STEM Spotlight: Million Girls Moonshot Program Includes Two NY Representatives!

STEM Next Opportunity Fund’s Million Girls Moonshot announced the second cohort of its Flight Crew.

Flight Crew is a youth ambassadors’ program that advances equity for girls in science, technology, engineering, and mathematics (STEM). The expanded 2023 Flight Crew was recently announced as a STEM Next commitment to the White House National Space Council’s priority to promote career awareness of space opportunities. The Flight Crew elevates youth voices to inspire more young people to become future STEM leaders. The group will support the mission of the Million Girls Moonshot, a STEM equity initiative that collaborates with a coalition of partners to engage one million more girls in afterschool and summer STEM learning opportunities by 2025.

The 2023 Flight Crew cohort includes 43 youth, ages 13-18, from 37 states across the nation. Having participated in stimulating, hands-on STEM experiences in afterschool and summer programs, members of the Flight Crew were selected to share their transformational testimonies to break down stereotypes and spark their peers' curiosity in STEM. These young leaders demonstrate the power of the Moonshot mission to reimagine who can build, invent, and engineer by sharing their personal journeys with high-quality STEM beyond the classroom and by becoming role models who show other young women what is possible.

Congratulations to the two youth representatives from New York selected, Frida and Hakima!

Click here to read more about the 2023 Flight Crew.


To be featured in an upcoming newsletter, submit your stories and photos here.

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