Forms & Guidance

​NYS 21st CCLC Program Timeline​​

• 21st CCLC Program Timeline '23-'24

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Site Monitoring and Technical Assistance Visits
 

• Round 8 Site Monitoring Visit Report Template (Updated 9/13/22)

• Action Plan Template PDF | DOCX

• Site Monitoring Visits and Action Plan Fact Sheet

• Glossary for the Site Monitoring Visit Tool

• Technical Assistance Site Visit Template

• Evaluability Checklist PDF | DOCX

• Round 8 Welcome Visit Tool (Updated Aug 2023)

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Program Modifications

Through the Survey Monkey Apply Portal

• Program Modification Request Fact Sheet (Updated Aug 2023)

• New! Program Modifications & Budget Amendments Submissions on Survey Monkey Apply Technical Sheet

• Program Modification Request Form (Updated Aug 2023)

• New! Budget Amendment Fact Sheet

• Participating Schools Form (Updated Sept 2022) PDF | DOCX

• Program Site Form (Updated July 2022) PDF | DOCX

• Sample Partnership Agreement (Updated July 2022)

• If a Program Modification requires a budget amendment, please use FS-10A, which is available on the Forms section on the Grants Finance website.

 

Teacher Surveys

• Principal Letter and Teacher Survey Timeline (3/21/23)

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Standard Enrollment Forms

Approved for use in the current round (revised Oct. 2021). Programs must collect all of the information in the standard enrollment form, and can make additions if necessary (see 7/12/23 memo below).​​

• Standard Enrollment Form

  • Translated Versions:

    • Arabic PDF  |  Arabic DOCX

    • Bengali PDF  |  Bengali DOCX

    • Chinese Simplified PDF  |  Chinese Simplified DOCX

    • French (France) PDF  |  French (France) DOCX

    • Haitian Creole PDF  |  Haitian Creole DOCX

    • Korean PDF  |  Korean DOCX

    • Russian PDF  |  Russian DOCX

    • Spanish (US) PDF  |  Spanish (US) DOCX

    • Urdu PDF  |  Urdu DOCX​

• 21st CCLC Enrollment and Forms Memo (7/12/23)

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Advisory Boards

• Advisory Board Memo (Updated 7/7/22)

• Advisory Board Membership Agreement & Scheduling Organizer

• Advisory Board Meeting Agenda & Action Planner

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Other Important Resources
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• New! 21st CCLC Program Partners

• New! Who's Who in 21st CCLC?

• ​21st CCLC Program Manual for Program Directors (1/23)

• Round 8 Request for Proposals (RFP#: GC22-001)

• Round 8 Question & Answer Summary

• Guidance on Expanded Learning Time (4/5/23)

• SACC Regulations

• Field Trip Reminders (9/11/19)

• State & Federal Laws, Regulations, and Guidance

• Prescreened External Organizations List (Updated 5/17/23)

• Lesson Plan Template (Updated 1/24/23)

• "Maximizing the Education Liaison Role in 21st CCLC Programs"

• "Meaningful Family Engagement Strategies for Expanded Learning Programs"

• Sample Program Activity Implementation Review (PAIR) Form

• Sample Family Needs Assessment Surveys: Sample 1 | Sample 2

• Sample Sustainability Plan

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