Forms & Guidance

​NYS 21st CCLC Program Timeline​

• NYS 21st CCLC Program Timeline '22-'23 (Updated 4/19/23)

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Site Monitoring and Technical Assistance Visits
 

• Round 8 Site Monitoring Visit Report Template (Updated 9/30/22)

• Action Plan Template PDF | DOCX

• Site Monitoring Visits and Action Plan Fact Sheet

• Glossary for the Site Monitoring Visit Tool

• Technical Assistance Site Visit Template

• Evaluability Checklist PDF | DOCX

• Round 8 Welcome Visit Tool

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Program Modifications
*Round 8 Program Modifications will not be accepted until contracts are registered.

• Program Modification Request Fact Sheet (Updated Apr 2023)

• Program Modification Request Form (Updated July 2022)

• Participating Schools Form (Updated Sept 2022) PDF | DOCX

• Program Site Form (Updated July 2022) PDF | DOCX

• Sample Partnership Agreement (Updated July 2022)

• If a Program Modification requires a budget amendment, please use FS-10A, which is available on the Forms section on the Grants Finance website.

 

Teacher Surveys

• Principal Letter and Teacher Survey Timeline (3/21/23)

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Standard Enrollment Forms

• Standard Enrollment Form

  • Translated Versions:

    • Arabic PDF  |  Arabic DOCX

    • Bengali PDF  |  Bengali DOCX

    • Chinese Simplified PDF  |  Chinese Simplified DOCX

    • French (France) PDF  |  French (France) DOCX

    • Haitian Creole PDF  |  Haitian Creole DOCX

    • Korean PDF  |  Korean DOCX

    • Russian PDF  |  Russian DOCX

    • Spanish (US) PDF  |  Spanish (US) DOCX

    • Urdu PDF  |  Urdu DOCX

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Advisory Boards

• Advisory Board Memo (Updated 7/7/22)

• Advisory Board Membership Agreement & Scheduling Organizer

• Advisory Board Meeting Agenda & Action Planner

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Other Important Resources
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• ​21st CCLC Program Manual for Program Directors (1/23)

• Round 8 Request for Proposals (RFP#: GC22-001)

• Round 8 Question & Answer Summary

• Guidance on Expanded Learning Time (4/5/23)

• SACC Regulations

• Field Trip Reminders (9/11/19)

• State & Federal Laws, Regulations, and Guidance

• Prescreened External Organizations List (Updated 5/17/23)

• Lesson Plan Template (Updated 1/24/23)

• "Maximizing the Education Liaison Role in 21st CCLC Programs"

• "Meaningful Family Engagement Strategies for Expanded Learning Programs"

• Sample Program Activity Implementation Review (PAIR) Form

• Sample Family Needs Assessment Surveys: Sample 1 | Sample 2

• Sample Sustainability Plan

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