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NYS TARC Newsletter—February 2024

Updated: Feb 2



Jump to section: NYSED News/Updates
 

Would you like to be a part of the 21st CCLC Spring Conference?

🌷✨

We are putting together a “practitioner showcase” that will feature best practices and strong evaluator and program partnerships.


Perhaps you would like to share your student-led activities, successful and engaging partnerships with community organizations, ways you have built strong relationships with district administrators or the local community, implementing evaluator feedback to improve program impact, or maybe your educational liaison has a great method for helping create lesson plans that align with the school day curriculum. This is a great chance to share your great ideas with the entire 21st CCLC community!


Contact Rachel Parsons, Philip Colas, or Lily Corrigan to get involved.


 

Registration for the Spring 21st Century CCLC Conference is now open, and we can't wait to see you.

21st Century Conference

Friday, April 19


➡️ Register Here ⬅️


 NOTE: The 21st Century Conference on April 19th is the only mandatory day for 21st Century subgrantees. Program Directors are required to attend, along with two additional persons. It is recommended that the Fiscal Manager is one of them. Evaluators are, as always, encouraged to attend!


 




Important Reminders from the 21st CCLC Timeline:

  • Get a head start on teacher surveys this year by linking your grade 1 – 5 students with their school-day teachers in EZReports. View the training material in EZReports or reach out to your respective resource center.

  • Perform Budget Review and submit any Budget Amendments, if necessary.  

  • Receive and review Local Evaluator’s Interim Report. Share information with stakeholders and integrate actionable findings and recommendations into the ongoing internal improvement cycle.  

  • Participate in the required Program Directors’ Mid-Year Report. You will receive an email with a link for the online survey. Submit responses to the online survey to the NYSED Program Office by February 24, 2024. This information is used by the NYSED Program Office to review program progress, and to select useful, summary findings available to all statewide stakeholders in the Program Directors’ Progress Brief. 

  • Convene 3rd Advisory Board Meeting. Include all stakeholders. Topics might include review of program progress and achievement of interim goals/mid-year benchmarks, reflect on internal review of staff performance/participant engagement findings, integrate evaluation findings into continuous improvement plans.



 

EZReports Guidance


Data Requirments and Best Practices
.pdf
Download PDF • 430KB

Check out our newly created:


Reach out to the Resource Center with any questions.

 
February EZReports/NYSED Training and Q&A!

This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee and Resource Center input. It will also be an opportunity to ask questions pertinent to data collection, 21stCCLC data requirements, and share and connect with other grants on their success so that it may support other grant’s operations.These trainings are not mandatory and serve as an additional resource to 21C grants. Please share with relevant staff as needed:

When: February 15th, 1 - 2:30pm (1.5hr)
Initial Topics: Activity Management, Student/Teacher Links, Open Q&A

Programs will be able to input possible questions and topics to address through this google form. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.


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PD/Events


REQUIRED

Register now! April 19, 2024: 21st Century Community Learning Center Conference

Register now for the 21st CCLC Spring 2024 Conference! This is a joint conference with the Network for Youth Success. Attendance is required for all program directors for the 21st CCLC portion of the conference, which is April 19, 2024.


 

These are non-required events that may interest you:



Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

 

Registration dates are now available through March, 2024 for the Dignity for All Students Act (DASA) training workshop for teacher certification in New York State. The course is offered fully online in two parts. Part One is asynchronous, while Part Two is synchronous with "live" interactive instruction via Zoom.  


 
Feb 9 NYS Network for Youth Success: Beyond Borders: Confronting Xenophobia Together

11:00 am - 12:30 pm | Register Now

 

Embark on a transformative journey with us in "Beyond Borders," a workshop designed to dismantle stereotypes and build bridges of understanding. Engage in meaningful conversations and actionable strategies to tackle xenophobia head-on.

 

This empowering experience fosters inclusivity, empathy, and open dialogue. Through interactive activities, insightful discussions, and shared stories, participants will gain valuable insights into the roots of xenophobia and explore practical ways to promote unity in our diverse world.

 

Let's come together, challenge biases, and embrace the strength that lies in our differences. It's time to build a world where compassion triumphs over fear.

 

Visit the Network’s JEDI webpage for more information on our JEDI training series. For a list of all upcoming JEDI training sessions, click here.


 
Feb 15
February EZReports/NYSED Training and Q&A

This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee and Resource Center input. It will also be an opportunity to ask questions pertinent to data collection, 21stCCLC data requirements, and share and connect with other grants on their success so that it may support other grant’s operations.These trainings are not mandatory and serve as an additional resource to 21C grants. Please share with relevant staff as needed:


When: February 15th, 1 - 2:30pm (1.5hr)

Initial Topics: Activity Management, Student/Teacher Links, Open Q&A


Programs will be able to input possible questions and topics to address through this google form. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.


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Feb 22 - May 23 Collaborative for Advancing Health Equity in Out-of-School Time: Community of Practice: Centering Equitable Approaches to Healthy Eating and Physical Activity in OST 

The Collaborative for Advancing Health Equity in Out-of-School Time (CAHE-OST) invites OST professionals to join the Centering Equitable Approaches to Healthy Eating and Physical Activity in OST CoP! Each 1-hour session will host experienced OST professionals sharing promising practices that align with advancing equity, healthy eating, and physical activity. Time will be allotted for participants to examine their practices and policies related to the topic and discuss challenges and solutions for advancing health equity in OST. This CoP is available to 21st CCLC grantees at no cost. 

 

As part of the registration, participants will be asked if they would like to present a promising practice related to the CoP topics. Using this information, CAHE-OST will work to identify and prepare selected participants with a presentation to be shared during the related CoP session.  

  • Feb. 22nd, 1:00 pm – 2:00 pm CST Topic: Policy with a small “p”

  • March 28th, 1:00 pm – 2:00 pm CST Topic: “Survey says,” Using evaluation to tell a story of impact

  • April 25th, 1:00 pm – 2:00 pm CST Topic: Deconstructing family involvement & engagement

  • May 23rd, 1:00 pm – 2:00 pm CST Topic: Full Circle: Celebrating Success

 Attend any session that accommodates your schedule.     

 

For more information, please email us at healthequityOST@edc.org. Additional resources are available on the website.

 

Feb 27 + 29  21st CCLC Community Cohort: Regional Subgroups 

Looking for more opportunities to collaborate and network with fellow 21st CCLC peers?

We know the work can sometimes be overwhelming and isolating. Come network, share, collaborate, and learn with your peers in a 21st CCLC community cohort. The next cohort meets on January 23rd and is open to all 21st CCLC subgrantees - evaluators are more than welcome! Come discuss this mission-driven, essential work with others who are doing it too." 

  • Date: Tuesday, 2/27 (Rest of NY State) & Thursday, 2/29 (New York City)

  • Time: 10:00 - 11:30 am

  • Goals: 

    • Network with 21st CCLC colleagues in your region

    • Brainstorm and share programming ideas (e.g., project-based learning, educational games)

    • Explore potential strategies to address specific 21st CCLC challenges

  • Register here (based on your region):


 

Apr 11 - 13  USDOE / EXPLR: National STEM Festival 

The U.S. Department of Education, in partnership with EXPLR, will co-present the first-ever National STEM Festival to recognize outstanding student science and engineering solutions to pressing global issues.

The U.S. Department of Education and EXPLR are excited to announce their public-private partnership to co-present the first-ever National STEM Festival, a nationwide effort to identify and encourage the next generation of innovators in science, technology, engineering, and math (STEM).

Under the Biden-Harris Administration, the U.S. Department of Education has prioritized rigorous, relevant, and joyful STEM education for the nation’s students to engender a sense of belonging in STEM and to ensure 21st century college and career readiness. The U.S. Department of Education and EXPLR are committed to creating equitable opportunities for STEM learning for students from all backgrounds.

The National STEM Festival will take place in person, April 11-13, 2024, at The Square, 1850 K St., NW, Washington, DC. The schedule to date follows:

  • April 11 – the Department will host a 2nd You Belong in STEM Convening   (invitation only)

  • April 12 – student innovators will exhibit their projects for the media and federal VIPs. (invitation only)

  • April 13, 12:00-5:00 PM – student innovators and federal STEM agencies will exhibit  for the public (open invitation)

“The Biden-Harris Administration is thrilled to have the U.S. Department of Education team up with EXPLR to host the first-ever National STEM Festival,” said U.S. Secretary of Education Miguel Cardona. “To Raise the Bar in education, we must provide all students with rich and engaging STEM learning experiences that unleash their love of learning and problem-solving skills. This event is an exciting opportunity to celebrate our future scientists, creators, and innovators, and to help more students recognize they that too belong in STEM.”

“EXPLR is passionate about helping kids realize their potential,” said EXPLR CEO Jenny Buccos. “Through the National STEM Festival, we are shining a spotlight on this nation’s brilliant young minds, including those from underrepresented backgrounds. Genius should never go overlooked.”


 

Apr 17 + 18  NYSED: 2nd Annual School Safety Summit 

The New York State Education Department’s Second Annual School Safety Summit: Back by Popular Demand!!!

  • The free, two-day, in-person School Safety Summit will take place on Wednesday, April 17th – Thursday, April 18th, 2024 at the Empire State Plaza Convention Center in Albany, NY.

  • The summit will provide training, information, and resources on topics related to Emergency Response Plan development and implementation, and sessions designed to help create safe and supportive learning environments for the whole school community.  

  • Many New York-based technical assistance centers will be highlighted to connect participants with high-quality resources available to support school personnel in fostering safe schools.

  • School, district, and BOCES personnel involved in the development and implementation of school and district safety plans, including superintendents, principals, district chief emergency officers, and other key K-12 safety team staff are invited to attend.

  • Capacity is limited. Attendance on both days is required.  Register for the Summit here.

Questions may be directed to SafetyPlans@nysed.gov.


 

Apr 17 - 20 NYS Network for Youth Success: Empower Youth Success Conference 2024 *This includes the 21stCCLC Spring Conference on April 19, mandatory for Program Directors

 

May 2


 

Resources

February is Black History Month!

 

African American history is New York State history. This year a special exhibition, The Moral Arc Toward Freedom: Lincoln, King, and the Emancipation Proclamation, is the centerpiece of our observance of Black History Month. This exhibition will be on view from February 13 to March 3. It was created in partnership with the State Library and State Archives. Special in-person programming will also be offered at the Museum. Program details and a variety of educational resources can be found at the link below.

 


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Deadline Extended: The New York State Teacher of the Year Program is Accepting Applications for the 2025 Teacher of the Year

Please join us in recognizing and celebrating New York State’s outstanding teachers.

  • The Teacher of the Year is an exemplary educator who serves as an ambassador for New York State teachers and will be the state’s nominee for National Teacher of the Year.

  • The February 1, 2024, application deadline has been extended to February 12, 2024.

  • Additional information including how to nominate a teacher and/or submit an application may be found on the New York State Teacher of the Year webpage.

Questions may be directed to the Office of Standards & Instruction at 518-474-5922, or toty@nysed.gov.


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Deadlines and Guidance: 2023-2024 PreK Child Counts Reporting & Reporting UPK and SUFDPK Children in SIRS Webinar
  • This webinar provides guidance and support on where to submit child counts, when to submit child counts, and how to properly code students being funded by New York State UPK. 

  • If you have any questions, please reach out to the Office of Early Learning at OEL@nysed.gov.


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Applications Now Open: Individual Arts Assessment Pathway (IAAP) 

The application to offer the Individual Arts Assessment Graduation Pathway (IAAP) will open on February 1, 2024, for all districts, schools, and BOCES in the SED Monitoring and Vendor Performance System located within the Application Business Portal

  • Schools that wish to offer this pathway beginning in the 2024-2025 school year must complete this initial application by August 1, 2024. Schools will be notified of their status on a rolling basis.

  • Schools and BOCES that have previously received approval do not need to reapply this year.

  • For more information on the Individual Arts Assessment Pathway, please visit the Office of Standards and Instruction’s Individual Arts Assessment Pathway webpage.

Please contact the Office of Standards and Instruction at 518-474-5922 or via email at emscurric@nysed.gov if you have any questions.


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Applications Now Open: No Cost Opportunity for High School Seniors and Juniors to Attend National Youth Science Summer Camp

Applications are now being accepted from high school seniors and juniors to represent New York State at the 2024 National Youth Science Camp. This in-person camp will be held from June 29 to July 20, 2024, at Camp Pocahontas in West Virginia.

  • The National Youth Science Camp is a science, technology, engineering, arts, and mathematics (STEAM) opportunity. The camp will provide daily lectures and seminars with leading scientists, direct studies alongside visiting and resident STEAM professionals, and engage in activities in the natural, physical, computer sciences, and creative arts.

  • Housing, meals, transportation, and supplies are provided to participants at no cost.

  • The deadline to apply is February 29, 2024. Applications must be submitted online at the National Youth Science Academy website.

  • For more information about the program, please visit the NYSCAMP webpage.

Questions may be directed to the Office of Standards and Instruction at 518-474-5922 or emscuric@nysed.gov.


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Applications Now Open: Marine Corps Scholarship Foundation Application for the 2024-25 Academic Year and CTE Eligibility

The Marine Corps Scholarship Foundation Application for the 2024-2025 academic year is now open and will close on March 1, 2024.

  • The Marine Corps Scholarship Foundation provides scholarships to eligible children of Marines and Navy Corpsmen, Chaplains, and Religious Program Specialists.

  • Scholarships are for children pursuing post-secondary education at any accredited school--whether that be a trade school, career training school, community college, or four-year university.

  • Scholarships are available for CTE non-degree certificate programs.

  • All applicants must meet eligibility requirements, which can be found on the Marine Corps Scholarship Foundation eligibility webpage.

  • For more information regarding the Career and Technical Education Program, please refer to the CTE Brochure.

  • To apply, please visit the Marine Corps Scholarship Foundation application webpage.

To apply, please visit www.mcsf.org/apply


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Applications Now Open: NYS 21stCCLC Pre-screened External Organization List (for nonprofits)

The New York State Education Department’s 21st Century Community Learning Center Program Office is providing the link (below) to the application for potential inclusion on our Pre-screened External Organization List; any interested eligible party is encouraged to apply. The deadline to submit is March 15, 2024. This is for non-profit organizations only.

 

If you previously applied and your eligibility term is about to expire, plan to apply in 2024, or you are not currently on the pre-screened vendor list, please apply or reapply by accessing the Survey Monkey link below. If approved, you will remain on the list until March 2027. To view the current list, please visit Pre-screened External Organizations.

 

To apply, please complete the survey at: https://www.surveymonkey.com/r/5GFC5WD. Feel free to forward the link to any entity that may be interested. Further information is available at: https://www.p12.nysed.gov/sss/21stCCLC/externalorg/. We have attached a PDF version for your convenience. However, we will only review those that complete the survey online, so please do not send any hard copies.

 

If you have any further questions, please send an email to EMSC21STCCLC@nysed.gov.



 

Program Spotlight


Sky's the Limit!





From Susan Gonzalez, PD of Fresh Youth Initiatives 8088:


"Our participants/students went to Dutchess Community College to visit today. They got to visit their aviation program." The program is located at Gregorio Luperon High School, which was named by U.S News and World Report as one of the best high schools in 2023-2024.


 

*Bonus: Luperon Students in the News


As part of our programming here at Luperon, we offer Girls’ Group. This was an interview they did in October on their use of social media and its impact. " Watch the video below!




 

To be featured in an upcoming newsletter, submit your stories and photos here.

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