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NYS TARC Newsletter—March 2024

Updated: Mar 6



Jump to section: NYSED News/Updates
 

Registration for the Spring 21st Century CCLC Conference is now open, and we can't wait to see you.

21st Century Conference

Friday, April 19


➡️ Register Here ⬅️


 NOTE: The 21st Century Conference on April 19th is the only mandatory day for 21st Century subgrantees. Program Directors are required to attend, along with two additional persons. It is recommended that the Fiscal Manager is one of them. Evaluators are, as always, encouraged to attend! Registration closes on April 3! Register today!


 




Important Reminders from the NEWLY UPDATED 21st CCLC Timeline:

Budget Amendments are due March 15th. BAs must be submitted through the Survey Monkey Apply (SMA) Portal.  For more information, visit the Fiscal/Budgets section of the NYSED 21st CCLC website. If a program completes a Program Modification for a vendor or partner change, it is no longer required to include a BA. Some vendor or partner changes will still require a BA, therefore we recommend reaching out to your Technical Assistance Resource Center (TARC) for assistance. Updated guidance will be forthcoming.


Conduct a comprehensive Needs Assessment for the next program year. Engaging participants and their families in these information-gathering processes can occur at multiple points during the program year and may include any documentable methods such as surveys, polls, focus group conversations, or the collection of written/verbal correspondence expressing needs, requests, and recommendations for potential program offerings. 


Attend the required, in-person Spring 2023 End of the Year Conference in collaboration with the NYS Network for Youth Success Annual Conference, April 19, 2024. 


Begin the Teacher Survey process (required only for programs serving students in grades 1-5.



 

EZReports Guidance


Data Requirments and Best Practices
.pdf
Download PDF • 430KB

Check out our newly created:


Reach out to the Resource Center with any questions.

 
March EZReports/NYSED Training and Q&A!

We are happy to schedule our March EZReports/NYSED Training and Q&A! This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee and Resource Center input. It will also be an opportunity to ask questions pertinent to data collection, 21st CCLC data requirements, and share and connect with other grants on their success so that it may support other grant operations. These trainings are not mandatory and serve as an additional resource to 21C grants. Please share with relevant staff as needed.This session will focus on Teacher Surveys and how programs will conduct them in EZReports. Teacher Surveys is the GPRA Measure #5: Engagement in Learning, which involves:

  • Acquiring School Day Teacher Email Addresses

  • Inputting them into EZReports

  • Administering the NYSED-prepared survey to teachers who served students grades 1-5.

Additionally, we strongly recommend programs view the “Teacher Survey Support (Mar 29, 2023)” video within the support module. This recording was made jointly by the 21st CCLC Resource Centers to assist grantees throughout the entire Teacher Survey process. More details regarding the Teacher Survey timeline and supplemental documents will be forthcoming.

Programs will be able to input possible questions and topics to address through this google form. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.


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PD/Events


REQUIRED

Register now! April 19, 2024: 21st Century Community Learning Center Conference

Register now for the 21st CCLC Spring 2024 Conference! This is a joint conference with the Network for Youth Success. Attendance is required for all program directors for the 21st CCLC portion of the conference, which is April 19, 2024.


 

These are non-required events that may interest you:



Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:



 

Mar 22  21st CCLC Community Cohort:  Culturally Responsive-Sustaining Education 
  • Date: Friday, March 22nd

  • Time: 10:00 - 11:30 am

  • Audience: Open to all 21st CCLC Subgrantees (Evaluators welcome!)

  • Goals: 

    • Explore the CR-SE framework and guidance from NYSED

    • Reflect on current curriculum and activities; brainstorm promising practices

    • Connect with colleagues across the state to exchange challenges and resources

Please feel free to reach out to the Resource Center team or Allison@changeimpact.net if you have any questions or need assistance. 



 
Mar 27

This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee and Resource Center input. It will also be an opportunity to ask questions pertinent to data collection, 21st CCLC data requirements, and share and connect with other grants on their success so that it may support other grant operations. These trainings are not mandatory and serve as an additional resource to 21C grants. Please share with relevant staff as needed.This session will focus on Teacher Surveys and how programs will conduct them in EZReports. Teacher Surveys is the GPRA Measure #5: Engagement in Learning, which involves:

  • Acquiring School Day Teacher Email Addresses

  • Inputting them into EZReports

  • Administering the NYSED-prepared survey to teachers who served students grades 1-5.

Additionally, we strongly recommend programs view the “Teacher Survey Support (Mar 29, 2023)” video within the support module. This recording was made jointly by the 21st CCLC Resource Centers to assist grantees throughout the entire Teacher Survey process. More details regarding the Teacher Survey timeline and supplemental documents will be forthcoming.

Programs will be able to input possible questions and topics to address through this google form. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.


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Mar 28 - May 23 Collaborative for Advancing Health Equity in Out-of-School Time: Community of Practice: Centering Equitable Approaches to Healthy Eating and Physical Activity in OST 

The Collaborative for Advancing Health Equity in Out-of-School Time (CAHE-OST) invites OST professionals to join the Centering Equitable Approaches to Healthy Eating and Physical Activity in OST CoP! Each 1-hour session will host experienced OST professionals sharing promising practices that align with advancing equity, healthy eating, and physical activity. Time will be allotted for participants to examine their practices and policies related to the topic and discuss challenges and solutions for advancing health equity in OST. This CoP is available to 21st CCLC grantees at no cost. 

 

As part of the registration, participants will be asked if they would like to present a promising practice related to the CoP topics. Using this information, CAHE-OST will work to identify and prepare selected participants with a presentation to be shared during the related CoP session.  

  • March 28th, 1:00 pm – 2:00 pm CST Topic: “Survey says,” Using evaluation to tell a story of impact

  • April 25th, 1:00 pm – 2:00 pm CST Topic: Deconstructing family involvement & engagement

  • May 23rd, 1:00 pm – 2:00 pm CST Topic: Full Circle: Celebrating Success

 Attend any session that accommodates your schedule.     

 

For more information, please email us at healthequityOST@edc.org. Additional resources are available on the website.


 

Apr 11 - 13  USDOE / EXPLR: National STEM Festival 

The U.S. Department of Education, in partnership with EXPLR, will co-present the first-ever National STEM Festival to recognize outstanding student science and engineering solutions to pressing global issues.

The U.S. Department of Education and EXPLR are excited to announce their public-private partnership to co-present the first-ever National STEM Festival, a nationwide effort to identify and encourage the next generation of innovators in science, technology, engineering, and math (STEM).

Under the Biden-Harris Administration, the U.S. Department of Education has prioritized rigorous, relevant, and joyful STEM education for the nation’s students to engender a sense of belonging in STEM and to ensure 21st century college and career readiness. The U.S. Department of Education and EXPLR are committed to creating equitable opportunities for STEM learning for students from all backgrounds.

The National STEM Festival will take place in person, April 11-13, 2024, at The Square, 1850 K St., NW, Washington, DC. The schedule to date follows:

  • April 11 – the Department will host a 2nd You Belong in STEM Convening   (invitation only)

  • April 12 – student innovators will exhibit their projects for the media and federal VIPs. (invitation only)

  • April 13, 12:00-5:00 PM – student innovators and federal STEM agencies will exhibit  for the public (open invitation)

“The Biden-Harris Administration is thrilled to have the U.S. Department of Education team up with EXPLR to host the first-ever National STEM Festival,” said U.S. Secretary of Education Miguel Cardona. “To Raise the Bar in education, we must provide all students with rich and engaging STEM learning experiences that unleash their love of learning and problem-solving skills. This event is an exciting opportunity to celebrate our future scientists, creators, and innovators, and to help more students recognize they that too belong in STEM.”

“EXPLR is passionate about helping kids realize their potential,” said EXPLR CEO Jenny Buccos. “Through the National STEM Festival, we are shining a spotlight on this nation’s brilliant young minds, including those from underrepresented backgrounds. Genius should never go overlooked.”


 

Apr 17 + 18  NYSED: 2nd Annual School Safety Summit 

The New York State Education Department’s Second Annual School Safety Summit: Back by Popular Demand!!!

  • The free, two-day, in-person School Safety Summit will take place on Wednesday, April 17th – Thursday, April 18th, 2024 at the Empire State Plaza Convention Center in Albany, NY.

  • The summit will provide training, information, and resources on topics related to Emergency Response Plan development and implementation, and sessions designed to help create safe and supportive learning environments for the whole school community.  

  • Many New York-based technical assistance centers will be highlighted to connect participants with high-quality resources available to support school personnel in fostering safe schools.

  • School, district, and BOCES personnel involved in the development and implementation of school and district safety plans, including superintendents, principals, district chief emergency officers, and other key K-12 safety team staff are invited to attend.

  • Capacity is limited. Attendance on both days is required.  Register for the Summit here.

Questions may be directed to SafetyPlans@nysed.gov.


 

Apr 17 - 20 NYS Network for Youth Success: Empower Youth Success Conference 2024 *This includes the 21stCCLC Spring Conference on April 19, mandatory for Program Directors

 

May 2


 

Resources

New York State Total Solar Eclipse Information
  • The Office of Standards and Instruction has released the New York State Total Solar Eclipse webpage as a resource for educators, school administrators, students, and their families to learn about the solar eclipse, which will be visible in New York State on April 8, 2024.

  • New York will be one of eleven contiguous U.S. states situated within the path of totality for the total solar eclipse. Several regions of the state will be in the direct path of totality. Other parts will be able to view a partial solar eclipse.

  • The webpage includes information on potential considerations for school, resources for parents and educators, and connections to the New York State Learning Standards.

  • Questions can be directed to the Office of Standards and Instruction at emscurric@nysed.gov or 518-474-5922.


Are you ready for the total solar eclipse that will take place on April 8, 2024? This exciting event will find many parts of New York state in the path of totality, which means those areas will experience a total eclipse if skies are clear. Schools, libraries and cultural institutions are busy planning many different eclipse-related and STEM events to engage students of all ages in this rare phenomenon.


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Deadline Approaching (March 15): NYS 21stCCLC Pre-screened External Organization List (for nonprofits)

The New York State Education Department’s 21st Century Community Learning Center Program Office is providing the link (below) to the application for potential inclusion on our Pre-screened External Organization List; any interested eligible party is encouraged to apply. The deadline to submit is March 15, 2024. This is for non-profit organizations only.

 

If you previously applied and your eligibility term is about to expire, plan to apply in 2024, or you are not currently on the pre-screened vendor list, please apply or reapply by accessing the Survey Monkey link below. If approved, you will remain on the list until March 2027. To view the current list, please visit Pre-screened External Organizations.

 

To apply, please complete the survey at: https://www.surveymonkey.com/r/5GFC5WD. Feel free to forward the link to any entity that may be interested. Further information is available at: https://www.p12.nysed.gov/sss/21stCCLC/externalorg/. We have attached a PDF version for your convenience. However, we will only review those that complete the survey online, so please do not send any hard copies.

 

If you have any further questions, please send an email to EMSC21STCCLC@nysed.gov.



 

Program Spotlight


Hands-on Creativity!



Above: Students learn weaving and explore finger and dot painting.


Submitted by Kavita Jaggarsal, Program Director, South Asian Youth Action (SAYA) 8151



 

To be featured in an upcoming newsletter, submit your stories and photos here.

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