NYS TARC Newsletter—April 2023
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EZReports Guidance PD/Events Resources NYS Program Spotlights
**Coming Soon: Evaluators' Corner
Thank you for attending our Spring Conference!
It was great to get to see everyone in person! Keep a look out for next month's newsletter, we will be sharing feedback and highlights from the Spring 2023 Conference.
Important Reminders from the 21st CCLC Timeline:
Keep up to date with EZReports Data Entry:
Student demographics, enrollment, activities, and attendance records.
Students’ State 10-digit ID numbers (RoS) or OSIS 9-digit ID (NYC) numbers for every enrolled student.
Teachers’ names entered for every new student enrolled in grades 1-5.
This information will be used to populate the distribution for the Teacher Surveys.
Conduct a comprehensive Needs Assessment for next program year. Engaging participants and their families in these information-gathering processes can occur at multiple points during the program year and may include any documentable methods such as surveys, polls, focus group conversations, or the collection of written/verbal correspondence expressing needs, requests, recommendations for potential program offerings. Needs assessments/inventories are ways to help programs collect and feedforward information about participants’ interests and needs into strategic plans as part of the ongoing, internal improvement cycle. See SMV Indicators G-1 and G-3(c).
Conduct Support Services & Learning Needs Inventory, for next program year, for targeted adult recipients/community members. *Note: If this information is already gathered as part of the comprehensive Needs Assessment (above), this step will not be necessary. This required check-in process is to help Program Leaders identify adult stakeholders’ needs, capacity, and interest in educational programming and support services. See SMV Indicator G-7.
Participate in the 2nd Evaluator’s Site Visit, conducted by the Local Program Evaluator. This is an opportunity to open the program to the observation of the partnering evaluator, assess progress indicators, and to receive valuable, actionable feedback about program implementation and emerging results. Summary findings from this visit can be used to inform the continuous improvement cycle and communicate progress updates to staff and stakeholders.
Review Teacher Survey Timeline and begin the spring teacher survey process. Review the Teacher Survey Support Video (EZReports > Support > Training Videos > "Teacher Survey Support (Mar 29, 2023)") for a review of requirements and processes. Review instructions for completing this process in EZReports.
Collaborate with the Local Evaluator to gather student experience data. Administer the Student Outcomes Survey or another validated student survey to program participants in grades 4 and above. This survey measures indicators of satisfaction and perceived outcomes.
Submit 2023-2024 Budget Packets (FS-10 Budgets, Composite Budgets, and M/WBE documents) postmarked by May 15, 2023, to NYSED’s Office of Student Support Services and electronic budget packets to EMSC21STCCLC@nysed.gov.
Let your Resource Center know of contact updates for key program roles including changes in program managers, site coordinators, data managers, fiscal managers, local evaluators, or educational liaisons. Staffing turnover happens and it is imperative that our contact information is up to date so important information gets to the right individuals.
We want to put the ‘easy’ back in EZReports, so we'll be adding a new tip for you here each month!
PRO TIP ⚡️:
View the NEW "Teacher Survey Support" video on EZReports (Support > Training Videos > "Teacher Survey Support (Mar 29, 2023)") for important information on the required teacher survey process for programs who serve students in grades 1-5. Click here to access the Teacher Survey cheat sheet. ▲ Return to top
These are non-required events that may interest you:
Ongoing: Self-Paced Professional Development
The Resource Centers have partnered with Change Impactto offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:
If you’re based in NYC, activate your account here.
If you’re based in the rest of NY state, activate your account here.
Apr 6 The Forum for Youth Investment & Afterschool Alliance: Practitioners’ Lens: Schools and OST Providers on Middle and High School Social and Emotional Learning Programs
Apr 11 - May 9 National Center for School Mental Health: 2023 School Mental Health Virtual Learning Series Apr 13 ETAC CoP Events Series: ETAC's Community Schools RoadMap Tool
April 13 National Center for Community Schools: Webinar: Community Schools 101
Apr 18 & 24 NYS Network for Youth Success Event Series: Embracing Change: Finding Common Ground on Intersectionality About Race, Gender, Religion, Class and Sexual Orientation (Parts 3 & 4)
Apr 20 NYSED: PLAN Pilot Webinar Session 4
Apr 21 ETAC: Webinar Release: Implementing Successful Transitions from Elementary to Middle and High School
The Community Technical Assistance Center of New York: A Conversation About Intergenerational Trauma
May 3 C/W CSTAC: MTSS/CS CoP Series: Hold It All, Together
May 15 NYC/Fordham CSTAC: Connection and the Community School (Brooklyn): A Regional Conference exploring the new Equity-Based NYS SEL Standards
May 17 - 19
Fingerlakes (FLX) Community Schools:FLX Community Schools Resilience and Equity Conference 2023
May 18 NYC/Fordham CSTAC: Connection and the Community School (Bronx): A Regional Conference exploring the new Equity-Based NYS SEL Standards
May 31 & June 1 NYSED: 2023 School Safety Summit
June 7 - 9
National Center for Community Schools: National Center for Community Schools & Family Engagement Conference
July 19 - 20
Save the Date for the National 21st CCLC Summer Symposium
Oct 10 - 12
Save the Date for the NCCS Community Schools Fundamentals Conference
Your TARC Contacts:
The New York City Department of Education serves as the NYC Technical Assistance Resource Center (NYC TARC), providing services to all NYC-based grantees.
If you would like to request any Technical Assistance (TA) from the NYC TARC team, via visit or call, please complete the Technical Assistance Request form.
Binghamton University Community Schools serves as the Rest of State Technical Assistance Resource Center (ROS TARC), serving subgrantees outside of New York City, in the rest of state regions.
If you would like to request any Technical Assistance (TA) from the ROS TARC team, via visit or call, please complete the Technical Assistance Request form.
Program Role Guidance:
Review Maximizing the Educational Liaison Role in 21stCCLC Programs for guidance on this key position.
Review Guidance for the Program Data Manager Role for information on this key program position.
See below for more recommended resources:
NYS CS TAC's Eastern Region's curated resources to support ELL, newcomer, and Immigrant families
Click here to download a PDF of resources to support your program.
Verification of the Identification of Migrant Eligible children
To ensure that migratory children have been accurately identified and served during the 2022-2023 school year, the State Education Department (SED) is requiring each school district to verify students coded as Migrant-eligible in its student information management system against an official list of students that have been issued Certificates of Eligibility (COE) for participation in the Migrant Education Program (MEP).
For more information, including instructions and timelines, please refer to the attached 2022-2023 SIRS Migrant Student Data Reconciliation Memo.
Questions may be directed by email to Kin T. Chee at firstname.lastname@example.org and Sabrina Petruska-Wilmot at Sabrina.Petruska-Wilmot@nysed.gov.
Funding Opportunity for the 2023-2028 Migrant Education Tutorial and Support Services (METS) Program
Grant announcement GC23-004 is posted on the P-12 Funding Opportunities website at: https://www.p12.nysed.gov/funding/2023-28-migrants-mets/home.html.
Questions relative to this opportunity must be sent to MIGRANTRFP23email@example.com no later than close of business on March 22, 2023. A questions and answers summary will be posted by April 5, 2023.
All applications must be postmarked by April 19, 2023. A complete electronic application must be sent to MIGRANTRFP23firstname.lastname@example.org by no later than 5:00 p.m. Eastern Time on April 19, 2023.
For additional information, please review the full Announcement of Funding Opportunity available at the above website.
NYSED Funding Opportunity: 2023-2028 NYS Mentor Teacher Internship Program (MTIP)
The New York State Education Department (NYSED) has issued an Announcement of Funding Opportunity RFP #GC23-002
RFP #GC23-002 will be posted to MTIP and P-12 Grants Administered by NYSED
Questions about this RFP must be sent to MTIP@nysed.gov no later than the close of business on April 7, 2023. A questions and answers summary will be posted by April 21, 2023.
Applications must be received by May 10, 2023.
For additional information, please review the full Request for Proposals (RFP) document.
Seal of Civic Readiness Application now open for the 2023-2024 School Year
The application to offer the Seal of Civic Readiness +1 Civics Pathway is now available for all districts, schools, BOCES, and entities in the SED Monitoring and Vendor Performance System located within the Application Business Portal.
Schools that wish to offer this pathway for the 2023-2024 school year must complete this application by August 31, 2023.
Applicants will be notified of their status on a rolling basis.
For more information on the Seal of Civic Readiness +1 Civics Pathway, please visit the Office of Curriculum and Instruction’s Civic Readiness Initiative webpage.
Please contact the Office of Curriculum and Instruction at 518-474-5922 or via email at email@example.com if you have any questions
April is the Month of the Military Child
April is designated as the Month of the Military Child or Purple Up! For Military Kids. Across the nation, states and school districts will celebrate the important role military children play while their service member parents serve our country through special events and wearing the color purple.
The Military Interstate Children's Compact Commission (MIC3) selected Wednesday, April 19, 2023, as the official Purple Up! For Military Kids day! The New York State Education Department wishes to highlight the local Month of the Military Child and Purple Up! Day celebrations.
Additional information including story submission guidelines, Purple Up! celebration ideas, and a memo from Commissioner Rosa can be referenced on the Month of the Military Child webpage.
Questions pertaining to the Month of the Military Child or the Interstate Compact can be directed to MilitaryCompact@nysed.gov.
Individual Arts Assessment Pathway (IAAP) Application Is Now Available
The application to offer the Individual Arts Assessment Graduation Pathway (IAAP) is now available for all districts, schools, and BOCES in the SED Monitoring and Vendor Performance System located within the Application Business Portal.
Schools that wish to offer this pathway beginning in the 2023-2024 school year must complete this initial application by August 1, 2023. Schools will be notified of their status on a rolling basis.
For more information on the Individual Arts Assessment Pathway, please visit the Office of Standards and Instruction’s Individual Arts Assessment Pathway webpage.
Please contact the Office of Standards and Instruction at 518-474-5922 or via email at firstname.lastname@example.org if you have any questions.