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NYS TARC Newsletter—April 2023

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**Coming Soon: Evaluators' Corner

Thank you for attending our Spring Conference!

It was great to get to see everyone in person! Keep a look out for next month's newsletter, we will be sharing feedback and highlights from the Spring 2023 Conference.


Important Reminders from the 21st CCLC Timeline:

Keep up to date with EZReports Data Entry:

  • Student demographics, enrollment, activities, and attendance records.

  • Students’ State 10-digit ID numbers (RoS) or OSIS 9-digit ID (NYC) numbers for every enrolled student.

  • Teachers’ names entered for every new student enrolled in grades 1-5.

This information will be used to populate the distribution for the Teacher Surveys.

Conduct a comprehensive Needs Assessment for next program year. Engaging participants and their families in these information-gathering processes can occur at multiple points during the program year and may include any documentable methods such as surveys, polls, focus group conversations, or the collection of written/verbal correspondence expressing needs, requests, recommendations for potential program offerings. Needs assessments/inventories are ways to help programs collect and feedforward information about participants’ interests and needs into strategic plans as part of the ongoing, internal improvement cycle. See SMV Indicators G-1 and G-3(c).

Conduct Support Services & Learning Needs Inventory, for next program year, for targeted adult recipients/community members. *Note: If this information is already gathered as part of the comprehensive Needs Assessment (above), this step will not be necessary. This required check-in process is to help Program Leaders identify adult stakeholders’ needs, capacity, and interest in educational programming and support services. See SMV Indicator G-7.

Participate in the 2nd Evaluator’s Site Visit, conducted by the Local Program Evaluator. This is an opportunity to open the program to the observation of the partnering evaluator, assess progress indicators, and to receive valuable, actionable feedback about program implementation and emerging results. Summary findings from this visit can be used to inform the continuous improvement cycle and communicate progress updates to staff and stakeholders.

Review Teacher Survey Timeline and begin the spring teacher survey process. Review the Teacher Survey Support Video (EZReports > Support > Training Videos > "Teacher Survey Support (Mar 29, 2023)") for a review of requirements and processes. Review instructions for completing this process in EZReports.

Collaborate with the Local Evaluator to gather student experience data. Administer the Student Outcomes Survey or another validated student survey to program participants in grades 4 and above. This survey measures indicators of satisfaction and perceived outcomes.

Submit 2023-2024 Budget Packets (FS-10 Budgets, Composite Budgets, and M/WBE documents) postmarked by May 15, 2023, to NYSED’s Office of Student Support Services and electronic budget packets to

Let your Resource Center know of contact updates for key program roles including changes in program managers, site coordinators, data managers, fiscal managers, local evaluators, or educational liaisons. Staffing turnover happens and it is imperative that our contact information is up to date so important information gets to the right individuals.


EZReports Guidance

We want to put the ‘easy’ back in EZReports, so we'll be adding a new tip for you here each month!


View the NEW "Teacher Survey Support" video on EZReports (Support > Training Videos > "Teacher Survey Support (Mar 29, 2023)") for important information on the required teacher survey process for programs who serve students in grades 1-5. Click here to access the Teacher Survey cheat sheet. ▲ Return to top



These are non-required events that may interest you:

Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impactto offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

Apr 11 - May 9 National Center for School Mental Health: 2023 School Mental Health Virtual Learning Series Apr 13 ETAC CoP Events Series: ETAC's Community Schools RoadMap Tool
April 13 National Center for Community Schools: Webinar: Community Schools 101

Apr 26
The Community Technical Assistance Center of New York: A Conversation About Intergenerational Trauma

May 17 - 19

May 31 & June 1 NYSED: 2023 School Safety Summit

June 7 - 9

July 19 - 20

Oct 10 - 12



Your TARC Contacts:

The New York City Department of Education serves as the NYC Technical Assistance Resource Center (NYC TARC), providing services to all NYC-based grantees.

  • If you would like to request any Technical Assistance (TA) from the NYC TARC team, via visit or call, please complete the Technical Assistance Request form.

Binghamton University Community Schools serves as the Rest of State Technical Assistance Resource Center (ROS TARC), serving subgrantees outside of New York City, in the rest of state regions.

  • If you would like to request any Technical Assistance (TA) from the ROS TARC team, via visit or call, please complete the Technical Assistance Request form.

Program Role Guidance:

Review Maximizing the Educational Liaison Role in 21stCCLC Programs for guidance on this key position.

Review Guidance for the Program Data Manager Role for information on this key program position.


See below for more recommended resources:

NYS CS TAC's Eastern Region's curated resources to support ELL, newcomer, and Immigrant families

Click here to download a PDF of resources to support your program.


Verification of the Identification of Migrant Eligible children

To ensure that migratory children have been accurately identified and served during the 2022-2023 school year, the State Education Department (SED) is requiring each school district to verify students coded as Migrant-eligible in its student information management system against an official list of students that have been issued Certificates of Eligibility (COE) for participation in the Migrant Education Program (MEP).

  • For more information, including instructions and timelines, please refer to the attached 2022-2023 SIRS Migrant Student Data Reconciliation Memo.

Questions may be directed by email to Kin T. Chee at and Sabrina Petruska-Wilmot at


Funding Opportunity for the 2023-2028 Migrant Education Tutorial and Support Services (METS) Program

  • Grant announcement GC23-004 is posted on the P-12 Funding Opportunities website at:

  • Questions relative to this opportunity must be sent to no later than close of business on March 22, 2023. A questions and answers summary will be posted by April 5, 2023.

  • All applications must be postmarked by April 19, 2023. A complete electronic application must be sent to by no later than 5:00 p.m. Eastern Time on April 19, 2023.

  • For additional information, please review the full Announcement of Funding Opportunity available at the above website.


NYSED Funding Opportunity: 2023-2028 NYS Mentor Teacher Internship Program (MTIP)
  • The New York State Education Department (NYSED) has issued an Announcement of Funding Opportunity RFP #GC23-002

  • RFP #GC23-002 will be posted to MTIP and P-12 Grants Administered by NYSED

  • Questions about this RFP must be sent to no later than the close of business on April 7, 2023. A questions and answers summary will be posted by April 21, 2023.

  • Applications must be received by May 10, 2023.

  • For additional information, please review the full Request for Proposals (RFP) document.

Seal of Civic Readiness Application now open for the 2023-2024 School Year​

Please contact the Office of Curriculum and Instruction at 518-474-5922 or via email at if you have any questions


April is the Month of the Military Child

  • April is designated as the Month of the Military Child or Purple Up! For Military Kids. Across the nation, states and school districts will celebrate the important role military children play while their service member parents serve our country through special events and wearing the color purple.

  • The Military Interstate Children's Compact Commission (MIC3) selected Wednesday, April 19, 2023, as the official Purple Up! For Military Kids day! The New York State Education Department wishes to highlight the local Month of the Military Child and Purple Up! Day celebrations.

  • Additional information including story submission guidelines, Purple Up! celebration ideas, and a memo from Commissioner Rosa can be referenced on the Month of the Military Child webpage.

Questions pertaining to the Month of the Military Child or the Interstate Compact can be directed to


Individual Arts Assessment Pathway (IAAP) Application Is Now Available

The application to offer the Individual Arts Assessment Graduation Pathway (IAAP) is now available for all districts, schools, and BOCES in the SED Monitoring and Vendor Performance System located within the Application Business Portal.

Please contact the Office of Standards and Instruction at 518-474-5922 or via email at if you have any questions.


Program Spotlights

Rest of State Spotlight: Eastern Suffolk BOCES

From Soccer to Leadership: How 21st CCLC Funding Transformed the COPA Program in Eastern Suffolk BOCES

Click images to explore the photo gallery.

School: Brentwood Union Free School District

Director: Megan O'Neill

The Eastern Suffolk BOCES 21st CCLC Project S.P.A.R.K. in partnership with Brentwood Union Free School District has supported and expanded the COPA program. COPA, which stands for Community, Obligation, Professionalism and Achievement, was initially only at the high school level for soccer but with 21st CCLC funding this program was able to flourish into soccer, dance, and basketball and include students from all 4 middle schools as well as grow the program at the high school. Students participate in various activities that include community service, enrichment, support, and social-emotional learning as well as learning leadership skills. The dedicated Site Coordinator and COPA Teachers are truly exceptional individuals. Shout out to the site Coordinator, Hector Martinez, the visionary of this program, and his dedicated colleagues: Rommel Archaga, Lionel Brugger, Luly Contreras, Gladys Ramirez, Susanna Ricciardi, and Charles Kavanagh who make connections with the students and their families by supporting the students in their day school as well as after school. You can tell that this is a calling for them. Their interactions with the students and parents are valued by the school community and can be seen in their support at events and tournaments.

Eastern Suffolk BOCES cannot wait to see how COPA continues to grow throughout the year!


NYC Spotlight: Community School District 4

Investing in Our Kids:

How PS/MS 108M Is Teaching Financial Literacy to Students and Their Families

Click images to explore the photo gallery.

School: PS/MS 108M

Director: Destynee Arnold

Financial Literacy for the Whole Family at 8027 Community School District 4!

Sixth-grade students from P.S./M.S. 108M participate in a financial literacy workshop facilitated by Chase Bank. The students pictured are going over their SMART goals and sharing the outcomes with a peer. Over the next three weeks, they will go over savings, cash flow, budgeting, and credit. This partnership also comes with parent workshops so the entire family gets the same information and a Jumpstart on future success. Very important life skills! Great work Destynee Arnold, Program Director!


To be featured in an upcoming newsletter, submit your stories and photos here.

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