NYS TARC Newsletter—July 2026
- NYS 21CCLC TARC
- Jun 22
- 7 min read
Updated: Jun 24
Jump to section: NYSED News/Updates
Important Reminders from the '25-'26 21st CCLC Timeline:
Submit Annual MWBE 104G Compliance Report to the MWBE office at mwbegrants@nysed.gov by July 31.
Obtain grade report data for students in Grades 7, 8, and 10-12 from partnering school district(s) in accordance with the prior-approved Partnership Agreement and submit completed GPA calculators to the subgrantee’s respective Go Anywhere FTP folder by August 31. Programs required to submit GPAs should reach out to EMSC21stCCLC@nysed.gov for further information. Review the training materials and the recording, from June 16, 2026. Contact your TARC promptly if your district’s schedule for releasing grades will not allow you to meet this deadline.
Local Evaluators: Complete Annual Evaluation Report (AER; MS Word Document) and accompanying Evaluation Plan & Results Tables (MS Excel Workbook) and send to the Program Director and NYSED via EMSC21CCLCSTCCLC@NYSED.GOV by October 30. Obtain student outcome data from districts as needed for local objectives.
Submit 2025-2026 Final Expenditure Reports (FS-10-F) to Office of Grants Finance by September 30. Recommended in Excel; please enable macros. Commence Summer Programming (if applicable; Year 5 begins July 1, 2026)
Prepare information for Year 5 Strategic Planning. Synthesize and integrate recommendations and input gathered from Needs Assessment and/or the Support Services and Learning Needs Inventory, the AER, and the Internal Review processes into plans for next year.
Communicate findings, celebrate successes, and share plans with the community and stakeholder audiences.
Afterschool21 Guidance
Please view the roadmap of coming features to AS21 here!
PD/Events
NY PD Support Series
In case you missed it, check out the 21st CCLC NTAC Professional Development series recordings that took place last month,
6/2 Building Communities of Care – https://youtu.be/wL62BH21310
6/4 Leading with Empathy – https://youtu.be/qHBdvU7g6Fw
6/8 Team Strength and Conditioning - https://youtu.be/QEjIzAMGba8
6/10 Sustaining Communities of Care - https://youtu.be/LChT5Y3Ab_s
Preparing for Summer? Level up Training with Free PD from Change Up Learning!
As you prepare for the mental and logistical shift into summer programming, don’t forget about the free self-paced courses available for 21st CCLC subgrantees! Our team has added several new topics this year, and we encourage you to review our suggested topics and tracks below, or browse all the course offerings to assess what aligns most with your summer training needs.
📋 Developing curriculum and activities:
Educational and Fun Project-Based Learning
Culturally Responsive Practice In Person and Online
🦺 Prioritizing safety:
Preventing Sexual Misconduct
Child Safety Basics & Aligning With State Regulations
📣 Enhancing youth interaction:
Sharing Power with Young People
Boosting Engagement and Belonging
💪 Strengthening supervision:
Leading and Coaching Teams
Human-Centered Supervision
🧰 Honing foundational skills:
Activating Leadership Skills & Emotional Intelligence
❤️ Caring for your community:
Building a Restorative Practice
Understanding Mental Health
Please click on the corresponding links below to login or create an account:
Feel free to reach out to our team or Ali at Change Impact with any questions or support needs.
Resources
Check out the new Program Modification Roadmap!
For more information and resources regarding modifications, please visit the 21st CCLC website.
New Report Highlights Growing Demand — and Persistent Barriers — for Summer Programs
A new national report from the Afterschool Alliance reveals that millions of families are struggling to access affordable summer opportunities for their children, even as demand for structured summer programs continues to grow. The findings come from The Summer Struggle for Everyday Families, part of the organization’s latest America After 3PM research series.
According to the report, parents of 24.6 million children want their child to participate in a structured summer experience — such as a summer camp, enrichment program, sports program, summer school, job, or internship — but only 12 million children are enrolled. That leaves roughly 12.6 million young people missing out due to barriers including cost, transportation, accessibility, and limited program availability.
The study, based on a survey of more than 30,000 parents nationwide, also underscores the value families place on summer learning opportunities. Parents identified safe environments, engaging educational activities, physical activity, caring staff, and reduced screen time among the most important qualities they seek in summer programs. Families whose children were able to participate reported overwhelmingly positive experiences, with 96% of parents expressing satisfaction with their child’s program.
The report also found broad public support for investment in summer learning, with nearly nine in ten parents supporting public funding for summer programs.
“Finding affordable summer programs for their children is one of the greatest challenges many working families face,” said Afterschool Alliance Executive Director Jodi Grant. She added that summer programs provide children with safe spaces, opportunities to stay active and engaged, and support for working parents — but emphasized that many families are still unable to access the programs they need.
The new summer findings build on the Afterschool Alliance’s broader America After 3PM initiative, which examines participation in and demand for afterschool and summer learning programs nationwide. The research was conducted by Edge Research with support from The Wallace Foundation.
NYS Budget Finalized: NYS Network for Youth Success' Enacted Budget Overview
Thank you for your advocacy and persistence over the past several months to elevate the importance of afterschool, summer, and expanded learning opportunities in New York State. Together, we helped ensure that afterschool remained a visible priority throughout budget negotiations. While the final budget did not include all of the investments we advocated for, it does provide a $6.32 million cost-of-living adjustment for LEAPS programs and significant investments in early childhood education and child care.
Read the Network's enacted budget overview for a summary of the final budget and key investments affecting afterschool, summer, youth development, community schools, and early childhood programs. FY 2026-2027 ENACTED BUDGET OVERVIEW
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Program Spotlights
Great Things Happening at the Business Training Institute in Utica!
In June, the RoS TARC visited the Business Training Institute in Utica. They observed tutoring and end-of-year test prep at JFK Middle School. Students were seen playing fun and engaging academic games such as Math Monopoly and the Spanish Program. The TARC also observed enrichment clubs at Thomas Proctor High School. Students participating in the Bake Off used their baking, math, teamwork, and problem-solving skills to create the best baked goods. The Robotics Club held a presentation for the TARC team, demonstrating their robot that competed in the FTC Competition. It was clear how much time, skill, and hard work each student put into this project.
Keep up the great teamwork, BTI!
Jamestown Public Schools Are Champions of Change!
A special announcement from Jamestown Public Schools and Program Director Heather Meyer: NYSSBA has presented them with the Champions of Change Award for their outstanding Lights On Afterschool celebration. 🎉
Congratulations on this well-deserved honor, and thank you for the incredible work you do for students, families, and the community.
To read more, check out the article here.
PHIPPS Fannie Lou Hamer Middle School Participates in the TY Dollar Entrepreneur Project!
Students at PHIPPS Fannie Lou Hamer Middle School participated in the TY Dollar Entrepreneur Project, a hands-on program that introduced entrepreneurship, financial literacy, and career exploration to our 21st CCLC students. Through project-based learning, students developed business ideas, strengthened communication, collaboration, and problem-solving skills.
Students from Fresh Youth Initiative Celebrate Pride!
Students from Fresh Youth Initiative gather for a pride celebration. Staff connected with students to talk about Pride, invited them to join the walk, and promoted the fun giveaways. Students decorated their own pocket mirrors while listening to lively and welcoming music. They wrapped up the day with a walk around the school, followed by an amazing dance performance organized by the dance club. It was a vibrant and meaningful day!
To be featured in an upcoming newsletter, submit your stories and photos here.
Evaluators' Corner
Computing GPA Using the GPA Calculators
Training for Computing GPA using the GPA Calculators was conducted virtually on Monday,
June 15, 1:00 pm. Links to the calculator files, updated guidance, and the training recording are posted on the TARC website here. Contact MI with any questions or concerns: 21ceval@measinc.com
2025-26 AER Templates have been released.
The new templates can be downloaded from the Evaluation tab on the TARC website.
This year’s AERs will be due on October 30. Contact MI with any questions or concerns: 21ceval@measinc.com
Post-SMV Reflections: Have you had an SMV this year?
The NYSED Team is committed to maintaining and supporting high-quality programming and evaluation that helps drive continuous improvement and raise the effectiveness of statewide 21st CCLC programming. We hope you and your colleagues who participated in your program’s SMV will help us continue to improve the SMV process for all grantees by providing honest feedback about your experiences using a brief online form.
All responses will be kept private unless you choose to identify yourself. Only group information will be shared with NYSED and the TARCs.
Please complete the form via the link below and share this same link with the members of your team who participated in your program’s SMV. https://mi-surveys.com/smv
Contact Laura Sweig at Measurement Incorporated, LSweig@MeasInc.com, if you have any
questions about the reflection form or the evaluation overall.
Here is some recent feedback about SMVs
Walking through every section was helpful. Everything was explained thoroughly and
nothing was rushed. I appreciated how it was explained to me how we were compliant in
certain areas and not just how we were not compliant.
Overall, the SMV process has improved greatly over the years. Thank you!
It was a beautiful time to show all the hard work we do!
Spring Conference Workshop Feedback
The Spring Conference was attended by 267 members of the 21CCLC community. Conference participants submitted 680 feedback forms about 27 workshops.
Across all workshops, nearly all respondents agreed that the sessions were well organized,
allowed for sharing questions, and that the goals were clear and were achieved.
