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NYS TARC Newsletter—June 2022

Updated: Jun 3, 2022

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Important Reminders for June from the 21st CCLC Timeline:

  • Attend Spring 2022 End of the Year Conference (June 8, 2022) required for all subgrantees and recommended for local evaluators).

  • Encumber funds for staffing to close-out Round 7 grant beyond June 30, 2022. Payment To be made by September 30, 2022

  • Enter Spring 2022 attendance data into EZReports by June 30, 2022

  • Certify student demographics, monthly enrollment, activities and attendance records in EZReports

  • Ensure that students' State ID numbers -digit NYSSIS numbers for Rest of State, or 9-digit OSSIS for NYC students) are entered for every student enrolled and teachers’ names are entered for every student in grades 1-5

  • Obtain GPA and/or grade report data from district(s) (tentatively June-July 2021)

  • Submit FS-25 claim forms to Grants Finance (if applicable)

  • Ensure there are staff to help with required closeout requirements after June 30, 2022. Please complete this form to indicate the name and contact information for the person(s) responsible for closeout and the name and contact information of your program's local evaluator.

  • Submit Annual Evaluation Report (AER), signed by both the evaluator and the Program Director/Manager, via NYSED ( and the new State Evaluator (TBD), by September30, 2022

  • Submit(Year5) FS-10-F to NYSED’s Grants Finance by September 30, 2022

  • NYSED’s program office has begun newsletters:

  • Follow up with required Teacher Surveys through EZReports.

  • GPA Calculators will be coming soon.

  • Reminder! For subgrantees with outstanding Action Plans from Site Monitoring Visits: Please submit any Action Plan documentation no later than the timeframe listed on the Action Plan. All Action Plans must be finalized by June 30th. Please contact your Resource Center with any questions.



Important Information for Closeout of Round 7:

GPA for GPRA Information Session:


Spring ’22 Statewide Conference Workshop Resources

Don’t miss these great resources:

May 4: Power of Wellness Workshop

May 11: Parent and Family Engagement
May 18: In-Person & Virtual Behavior Management

May 25: Strategies in Change Management


More resources to support you:

Resources in Response to the Robb Elementary School Shooting — National Child Traumatic Stress Network
  • In response to the Robb Elementary School shooting in Uvalde Texas, the National Child Traumatic Stress Network has developed resources to help children, families, educators, and communities navigate what they are seeing and hearing, acknowledge their feelings, and find ways to cope together. Click here to access Resource List.

988 – A New Number for the Behavioral Health Crisis Hotline in New York State
  • 988 is the new three-digit number that connects callers with behavioral health crisis counselors.

  • Once it goes live on July 16, 2022, callers who dial 988 will be connected to the National Suicide Prevention Lifeline call centers. This easy-to-remember number will change the way we address behavioral health crises in New York State.

  • The New York State Office of Mental Health has created a monthly newsletter that will provide updates, education, and information on 988. To stay current on the development and implementation of 988 in New York, sign up for the 988 Updates and Education newsletter.

    • When you click on the link a blank email message will open.

    • Copy and paste the following into the subject line only: subscribe

    • Then, press “send,” and you will be signed up for the newsletter.

Potential Effects of the War in Ukraine on New York School Communities
  • Here is guidance regarding the potential effects of the war in Ukraine on school communities and minimizing potential trauma from the war.

  • Children and youth displaced by the war in Ukraine are eligible for protection under the McKinney-Vento Homeless Assistance Act.

  • Questions can be directed to the Office of Student Support Services at or 518-486-6090.

Child Mind Institute Article: Talking to Kids About Racism and Violence



Required 21C Events:

REQUIRED: June 8 Spring 2022 End of the Year Conference is required for all subgrantees and recommended for local evaluators).


Other (non-required) events that may interest you:


June 14 Discover Science with Dr. Bear Round 3! (Virtual; 10 am—12 pm)

Discover Science with Dr. Bear is back with no-cost curriculum training in STEAM!

Learn fun activities to engage K-5th grade youth in science! Round 3 of Discover SCIENCE with Dr. Bear features art, science, and hands-on learning for elementary-aged children. Join the Network for Youth Success and trainer Maryann Stimmer of FHI360 for a workshop on Dr. Bear, where afterschool professionals and other informal educators can learn the activities and bring them back to their programs. No prior experience with Dr. Bear is required to attend.

Professionals who successfully complete the workshop will be eligible to earn a gift card, pending participation in pre-and post-workshop surveys with the curriculum evaluation, Knowlogy.

Note: This session will not count for OCFS mandated training hours.


In this training, participants will explore how yoga and journaling can support social and emotional development skills. Dress comfortably and be prepared to try (and perhaps create your own!) simple yoga poses during this training. Resources will be provided that include yoga poses, mindfulness ideas, and sample journal prompts.

Presenter: Rebecca Stahl

OCFS areas 1




Upcoming Community Schools Technical Assistance Centers Webinars & Events:


RoS Spotlights

Check out these great project-based learning initiatives from our Rest of State Subgrantees!

BestSelf Majorette

BestSelf was responsive to student voice this year by incorporating Majorette into programming. They partnered with a local dance company that has been providing Majorette programming two times per week during our afterschool program for a total of 8 weeks. The Majorette team got to perform their routine as part of the dance company's showcase in front of hundreds of people. They spent many hours of their spring break, practicing and preparing to compete in this showcase; for some students, it was their first time ever performing in front of an audience! The students’ dedication and effort shined through during their performance. They look forward to learning new routines and have even voiced interest in learning other styles of dance as well.

Hendy Elementary's ARCADE Student Newspaper

We are pleased to highlight the ARCADE Student Newspaper that participating students from Hendy Elementary (Elmira) created this spring. The program used this as an alternative to skill-building on select days in our homework room when those students did not have homework. They asked for submissions for the name of the paper and then each had their own assignments to research, write, and then type up. What a great example of project learning Download The ARCADE Hero Spring '22 Issue


NYC Spotlights

Hacking Urban Boundaries Program at ACCION Academy

The program is a collaborative effort between ACCION Academy, NYC Community District 12, SoBRO (Lead CBO) and the Andrew Freedman Home/Mansion in the Bronx. The program is much more than art. It encompasses, music, dance, gardening and mentorship by other artists and entrepreneurs who are also residents at the building. It is also an international collaborative with a similar student group in the Netherlands who they meet with virtually. The program began on April 12th and will culminate with a luncheon on June 14.


To be featured in an upcoming newsletter, submit your stories and photos here.

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