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NYS TARC Newsletter—January 2024

Updated: Jan 10

Jump to section: NYSED News/Updates

Would you like to be a part of the 21st CCLC Spring Conference?


We are putting together a “practitioner showcase” that will feature best practices and strong evaluator and program partnerships. Perhaps you would like to share your student-led activities, successful and engaging partnerships with community organizations, ways you have built strong relationships with district administrators or the local community, implementing evaluator feedback to improve program impact, or maybe your educational liaison has a great method for helping create lesson plans that align with the school day curriculum. This is a great chance to share your great ideas with the entire 21st CCLC community!

Contact Rachel Parsons, Philip Colas, or Lily Corrigan to get involved.


Looking for more opportunities to collaborate and network with fellow 21st CCLC peers?

We know the work can sometimes be overwhelming and isolating. Come network, share, collaborate, and learn with your peers in a 21st CCLC community cohort. The next cohort meets on January 23rd and is open to all 21st CCLC subgrantees - evaluators are more than welcome! Come discuss this mission-driven, essential work with others who are doing it too." 

January: Staff Supervision and Motivation 
  • Date: 1/23

  • Time: 10:00 - 11:30 am

  • Audience: Open to all 21st CCLC Subgrantees (Evaluators welcome!)

  • Goals: 

    • Reflect on supervision styles and strategies

    • Explore key elements of motivation and consider ways to engage your team

    • Connect with colleagues across the state to exchange challenges and promising practices

February: Regional Subgroups
  • Date: Wednesday, 2/28 (Rest of NY State) & Thursday, 2/29 (New York City)

  • Time: 10:00 - 11:30 am

  • Goals: 

    • Network with 21st CCLC colleagues in your region

    • Brainstorm and share programming ideas (e.g., project-based learning, educational games)

    • Explore potential strategies to address specific 21st CCLC challenges

  • Register here (based on your region):


Important Reminders from the 21st CCLC Timeline:

  • Perform Budget Review and submit any Budget Amendments, if necessary.  

  • Receive and review Local Evaluator’s Interim Report. Share information with stakeholders and integrate actionable findings and recommendations into the ongoing internal improvement cycle.  

  • Participate in the required Program Directors’ Mid-Year Report. You will receive an email with a link for the online survey. Submit responses to the online survey to the NYSED Program Office by February 24, 2024. This information is used by the NYSED Program Office to review program progress, and to select useful, summary findings available to all statewide stakeholders in the Program Directors’ Progress Brief. 

  • Convene 3rd Advisory Board Meeting. Include all stakeholders. Topics might include review of program progress and achievement of interim goals/mid-year benchmarks, reflect on internal review of staff performance/participant engagement findings, integrate evaluation findings into continuous improvement plans.


EZReports Guidance

Program participation and activity data for Fall 2023 was due in EZReports by December 31st, 2023. If you missed this deadline, please make sure to complete this ASAP.


January 11: EZReports Training and Q&A

See the here for more information about this upcoming training!




Save the date! April 19, 2024: 21st Century Community Learning Center Conference

Save the date for the 21st CCLC Spring 2024 Conference! This is a joint conference with the Network for Youth Success. Attendance is required for all program directors for the 21st CCLC portion of the conference, which is April 19, 2024.


These are non-required events that may interest you:

Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:


Registration dates are now available through March, 2024 for the Dignity for All Students Act (DASA) training workshop for teacher certification in New York State. The course is offered fully online in two parts. Part One is asynchronous, while Part Two is synchronous with "live" interactive instruction via Zoom.  


Jan 10 NYSED / BOCES / Big 5: Statewide Literacy Conference  

The New York State Education Department (NYSED), in collaboration with the BOCES and Big 5 school districts, will be hosting a statewide literacy conference on January 10, 2024, from 9:00-3:00 at designated BOCES and Big 5 sites. This event, which will be a hybrid webinar with in-person discussion, will provide New York State administrators and literacy leaders with an opportunity to strengthen their knowledge of evidence-based literacy practices in PK-12 education.

  • Individuals must attend in person and register through their local BOCES or Big 5 site.

  • The keynote speaker will be Dr. Nonie K. Lesaux from the Harvard Graduate School of Education. NYSED will also release a new series of literacy briefs that focus on the science of reading at the event. The agenda will include an overview of the science of reading and each of the seven literacy briefs, with time to reflect and discuss with colleagues and the NYSED team.

  • Registration questions can be sent to Amalia Schiff at


Jan 11 21st CCLC: EZReports Training and Q&A 

This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee input. It will also be an opportunity to ask questions pertinent to data collection, 21st CCLC data requirements, and share and connect with other grants on their success so that it may support other grant’s operations. These trainings are not mandatory and serve as an additional resource to 21C grants.

  • When: January 11th at 10:30am and end at 12pm (1.5hr).

  • Initial Topics: Attendance, Data Checking Attendance, Certifying Attendance, Best Practices for Attendance

  • Zoom Registration

  • Programs will be able to input possible questions and topics to address through the google form below. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.

  • Google Form for Program Questions


Jan 23 21st CCLC Community Cohort: Staff Supervision and Motivation 
  • Date: 1/23

  • Time: 10:00 - 11:30 am

  • Audience: Open to all 21st CCLC Subgrantees (Evaluators welcome!)

  • Goals: 

  • Reflect on supervision styles and strategies

  • Explore key elements of motivation and consider ways to engage your team

  • Connect with colleagues across the state to exchange challenges and promising practices

  • Click here to register!


The Office of Early Learning will host a series of webinars over the next several months that focus on best practices in Pre-Kindergarten through Third Grade.


Jan 25 - May 23 Collaborative for Advancing Health Equity in Out-of-School Time: Community of Practice: Centering Equitable Approaches to Healthy Eating and Physical Activity in OST 

The Collaborative for Advancing Health Equity in Out-of-School Time (CAHE-OST) invites OST professionals to join the Centering Equitable Approaches to Healthy Eating and Physical Activity in OST CoP! Each 1-hour session will host experienced OST professionals sharing promising practices that align with advancing equity, healthy eating, and physical activity. Time will be allotted for participants to examine their practices and policies related to the topic and discuss challenges and solutions for advancing health equity in OST. This CoP is available to 21st CCLC grantees at no cost. 


As part of the registration, participants will be asked if they would like to present a promising practice related to the CoP topics. Using this information, CAHE-OST will work to identify and prepare selected participants with a presentation to be shared during the related CoP session.  

  • January 25th 1:00p – 2:00p CST Topic:  Comprehensive, high-quality OST that advances health equity

  • Feb. 22nd, 1:00 pm – 2:00 pm CST Topic: Policy with a small “p”

  • March 28th, 1:00 pm – 2:00 pm CST Topic: “Survey says,” Using evaluation to tell a story of impact

  • April 25th, 1:00 pm – 2:00 pm CST Topic: Deconstructing family involvement & engagement

  • May 23rd, 1:00 pm – 2:00 pm CST Topic: Full Circle: Celebrating Success

 Attend any session that accommodates your schedule.     


For more information, please email us at Additional resources are available on the website.


Jan 30 Save the Date: Afterschool Advocacy Day 


Feb 27 + 29  21st CCLC Community Cohort: Regional Subgroups 
  • Date: Tuesday, 2/27 (Rest of NY State) & Thursday, 2/29 (New York City)

  • Time: 10:00 - 11:30 am

  • Goals: 

  • Network with 21st CCLC colleagues in your region

  • Brainstorm and share programming ideas (e.g., project-based learning, educational games)

  • Explore potential strategies to address specific 21st CCLC challenges

  • Register here (based on your region):

  • 2/27 - Rest of NY State

  • 2/29 - New York City


Apr 11 - 13  USDOE / EXPLR: National STEM Festival 

The U.S. Department of Education, in partnership with EXPLR, will co-present the first-ever National STEM Festival to recognize outstanding student science and engineering solutions to pressing global issues.

The U.S. Department of Education and EXPLR are excited to announce their public-private partnership to co-present the first-ever National STEM Festival, a nationwide effort to identify and encourage the next generation of innovators in science, technology, engineering, and math (STEM).

Under the Biden-Harris Administration, the U.S. Department of Education has prioritized rigorous, relevant, and joyful STEM education for the nation’s students to engender a sense of belonging in STEM and to ensure 21st century college and career readiness. The U.S. Department of Education and EXPLR are committed to creating equitable opportunities for STEM learning for students from all backgrounds.

The National STEM Festival will take place in person, April 11-13, 2024, at The Square, 1850 K St., NW, Washington, DC. The schedule to date follows:

  • April 11 – the Department will host a 2nd You Belong in STEM Convening   (invitation only)

  • April 12 – student innovators will exhibit their projects for the media and federal VIPs. (invitation only)

  • April 13, 12:00-5:00 PM – student innovators and federal STEM agencies will exhibit  for the public (open invitation)

“The Biden-Harris Administration is thrilled to have the U.S. Department of Education team up with EXPLR to host the first-ever National STEM Festival,” said U.S. Secretary of Education Miguel Cardona. “To Raise the Bar in education, we must provide all students with rich and engaging STEM learning experiences that unleash their love of learning and problem-solving skills. This event is an exciting opportunity to celebrate our future scientists, creators, and innovators, and to help more students recognize they that too belong in STEM.”

“EXPLR is passionate about helping kids realize their potential,” said EXPLR CEO Jenny Buccos. “Through the National STEM Festival, we are shining a spotlight on this nation’s brilliant young minds, including those from underrepresented backgrounds. Genius should never go overlooked.”


Apr 17 + 18  NYSED: 2nd Annual School Safety Summit 

The New York State Education Department’s Second Annual School Safety Summit: Back by Popular Demand!!!

  • The free, two-day, in-person School Safety Summit will take place on Wednesday, April 17th – Thursday, April 18th, 2024 at the Empire State Plaza Convention Center in Albany, NY.

  • The summit will provide training, information, and resources on topics related to Emergency Response Plan development and implementation, and sessions designed to help create safe and supportive learning environments for the whole school community.  

  • Many New York-based technical assistance centers will be highlighted to connect participants with high-quality resources available to support school personnel in fostering safe schools.

  • School, district, and BOCES personnel involved in the development and implementation of school and district safety plans, including superintendents, principals, district chief emergency officers, and other key K-12 safety team staff are invited to attend.

  • Capacity is limited. Attendance on both days is required.  Register for the Summit here.

Questions may be directed to


Apr 17 - 20 NYS Network for Youth Success: Empower Youth Success Conference 2024 *This includes the 21stCCLC Spring Conference on April 19, mandatory for Program Directors


May 2



Be NASA's Virtual Guest for Astrobotic’s Commercial Robotic Artemis Moon Launch


  • Carrying NASA and commercial payloads, Astrobotic will launch its Peregrine lander on United Launch Alliance’s (ULA) Vulcan rocket no earlier than Monday, January 8th from Space Launch Complex 41 at the Cape Canaveral Space Force Station in Florida. This is the inaugural launch of ULA’s new Vulcan rocket.

  • Astrobotic’s Peregrine Mission One will land on the Moon in early 2024. The NASA payloads aboard the lunar lander aim to help the agency develop the capabilities needed to explore the Moon under Artemis ahead of sending astronauts to the lunar surface.


  • Click on the registration button below to receive mission updates, curated resources, and a stamp for your NASA virtual passport following launch. All resources, participation, and registration are FREE.

  • Register here


The US Department of Homeland Security’s Invent2Prevent, Student-Led, Peer-Developed Initiative to Prevent Targeted School Violence
  • New York high schools are invited to participate in a free school safety and prevention program sponsored by the U.S. Department of Homeland Security (DHS) starting January 2024.

  • Invent2Prevent challenges high school and university students to create and implement peer-developed initiatives, products, and tools to prevent targeted violence and hate in ways they believe will be most effective in their schools and communities.

  • The program is free of charge and sponsored by the DHS Center for Prevention Programs and Partnerships. Invent2Prevent is managed by EdVenture Partners and McCain Institute, who work with students throughout the entire project period in a guiding, mentoring, and coaching capacity.

  • Each school receives a $1,000 budget to implement their Invent2Prevent project. These experiential projects are developed by youth for youth and are extremely creative and effective, as shown in the attached Invent2Prevent Fact Sheet

  • Thirty-five spots will be made available to high schools for the spring 2024 academic period on a first come first served basis.

For more information or if you are interested in participating, please contact Tony Sgro, CEO of EdVenture Partners, at and (415) 264-7666.


Social Emotional Learning and Adult Practice

Reach out to with any questions.


The Centers for Disease Control and Prevention’s NEW Mental Health Resource for School Leaders
  • According to the Centers for Disease Control and Prevention’s (CDC) 2021 Youth Risk Behavior Survey Data Summary and Trends Report, poor mental health and suicidal thoughts and behaviors are increasing for nearly all groups of youth.

  • The CDC has developed its new action guide titled Promoting Mental Health and Well-Being in Schools: An Action Guide for School Administrators and Leaders. It focuses on school-based strategies and approaches to support student mental health.

  • The action guide describes six in-school strategies that are proven to promote and support student mental health and well-being.

  • The guide describes approaches and examples of evidence-based policies, programs, and practices for each strategy.

If you have any questions, please contact the Office of Student Support Services at


Apply to Join NYS 21stCCLC Pre-Screened External Organization List

The New York State Education Department’s 21st Century Community Learning Center Program Office is providing the link (below) to the application for potential inclusion on our Pre-screened External Organization List; any interested eligible party is encouraged to apply. The deadline to submit is March 15, 2024. This is for non-profit organizations only.


If you previously applied and your eligibility term is about to expire, plan to apply in 2024, or you are not currently on the pre-screened vendor list, please apply or reapply by accessing the Survey Monkey link below. If approved, you will remain on the list until March 2027. To view the current list, please visit Pre-screened External Organizations.


To apply, please complete the survey at: Feel free to forward the link to any entity that may be interested. Further information is available at: We have attached a PDF version for your convenience. However, we will only review those that complete the survey online, so please do not send any hard copies.


If you have any further questions, please send an email to


Program Spotlight

Rising Rox Stars!

Recruiting students to participate in the afterschool program is an ongoing process. Check out this great idea from North Syracuse Central School District 8023, Rising Rox Stars program. They have created a recruitment video that they will be able to utilize in a variety of ways!

Excellent work, Chau Ly, Program Director, and Rayne Polkowski, Afterschool Instructor!

This new Rising Rox Stars student recruitment video produced by Ms. Rayne Polkowski (one of the program's YMCA instructors).


Science, Health, and Holiday Joy!

"The 82nd Street Academics kindergarteners, first graders, and second graders were all so excited to prepare for the upcoming holiday break. They had a blast spreading kindness and holiday cheer by creating an extraordinary kindness Christmas tree. They also learned about the importance of washing their hands to stay healthy, which was such a valuable lesson. And, can you believe it, they even got to build snowmen using cotton balls! The kids were over the moon making their ornaments and decorating their trees. It was such a joy to see all their creativity and excitement during these festive activities! Plus, they learned much this week, from self-awareness and relationship-building to growing their fine motor skills and creativity. They even learned a bit of science, understanding how the changing seasons affect the colors of leaves."

-Submitted by 8060 Program Director Yamilex Garcia


To be featured in an upcoming newsletter, submit your stories and photos here.

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