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NYS TARC Newsletter—November 2023

Updated: Nov 1, 2023

Jump to section: NYSED News/Updates

To ensure that your programs receive important, and sometimes urgent, communications from NYSED and the Resource Centers, please be sure to safelist the following email addresses.

With respect to district grants, we understand some schools may need special request from their IT department to safelist and the process can take some time; therefore we encourage Program Directors to share this message with other key 21st CCLC staff. This would include site coordinators, fiscal managers, evaluators, data managers and educational liaisons.

If you have any questions, please reach out to your TARC.

Fall Conferences:

Thank you to everyone who attended the Rest of State Fall Conference. It was great to connect with everyone in person! Please visit the website for information and materials from the conference.


NYC Subgrantees: Register for the NYC Fall Conference now using this link.

  • Nov 14, 9am - 4pm​

  • Interchurch Center, 61 Claremont Ave, New York, NY 10115​

This is a mandatory, in-person event for all NYC Program Directors. Fiscal Coordinators, Evaluators, and Data Managers are encouraged but not required to attend the event.

Register asap! REGISTER


Important Reminders from the 21st CCLC Timeline:

NYC Subgrantees: Attend the NYC Fall Conference November 14, 2023, at Interchurch Center. For additional details, visit

Complete surveys and/or data collection (e.g., staff implementation survey) for participating programs in SEL Pilot Study. TBD

Convene 2nd Advisory Board Meeting. Include all stakeholders. Topics might include review of initial program implementation efforts, enrollment/participation, family engagement plans/activities, staff development plans, internal improvement cycle/QSA process.

Participate in the 1st Evaluator’s Site Visit, conducted by the Local Program Evaluator. This is an opportunity to open the program to the observation of the partnering evaluator, collaborate to track progress indicators, and to receive valuable, actionable feedback about program implementation. Summary findings from this visit can be used to inform the continuous improvement cycle and communicate progress updates to staff and stakeholders.

Update the Evaluation Plan and Logic Model/Theory of Change, as needed.

Submit to NYSED the Evaluability checklists, completed in collaboration with the Local Program Evaluator. Send by December 31, 2023, to (Required for Round 8A subgrantees only). See SMV Indicator H-2.

Enter program participation and activity data for fall 2023 into EZReports by December 31, 2023.

Conduct required Internal Review/Check-In of Program Service Delivery. This is the opportunity for Program Leaders to observe their staff using a formalized process/protocol while staff are delivering programming to participants; they review the implementation of activities as designed/planned, the performance of staff, and the levels of engagement/targeted responses from participants. This provides valuable formative feedback to integrate into the internal improvement cycle. Additional information about this requirement and the Program Activity Implementation Review (PAIR) is in the Site Monitoring Visit Tool (SMV), Indicator D-3.

Keep contact information current in EZReports and with your TARC! Staff changes occur and it is important that you update EZReports and the Rest of State and NYC Resource Centers of key position changes (fiscal contact, evaluator, data manager, educational liaison, site coordinators, etc.)

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EZReports Guidance

PRO TIP ⚡️: Don’t fall behind on attendance!

Allow your staff access to EZRReports so they can take daily attendance for each program activity. The Program manager can add staff members to the system so they can help keep track of this important data.

After logging into EZReports, be sure to watch the training videos on the support page to review the process on how to record attendance!

Register now! November EZReports Training and Q&A

The 21st CCLC Team is happy to schedule this month’s EZR Training and Q&A. This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee input. It will also be an opportunity to ask questions pertinent to data collection, 21st CCLC data requirements, and share and connect with other grants on their success so that it may support other grant’s operations. These trainings are not mandatory and serve as an additional resource to 21C grants.

  • When: November 22nd, 10:30am - 12pm

  • Topics: All Reports, My Reports, Report Wizard, and 21APR Data Checks

  • Zoom Registration:

Programs will be able to input possible questions and topics to address through the google form below. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session.

  • Submit your questions ➡️

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21st CCLC NYC Fall Conference:
  • Nov 14, 9am - 4pm​

  • Interchurch Center, 61 Claremont Ave, New York, NY 10115​

This is a mandatory, in-person event for all NYC Program Directors. Fiscal Coordinators, Evaluators, Data Managers are encouraged but not required to attend the event.

Register by asap! REGISTER


These are non-required events that may interest you:

Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

Nov 9 & 16

Digital Harbor Foundation: Free Digital STEM Trainings in e-Textiles and Exploring Math Through Code

Nov 14 & Dec 12

Afterschool Math Plus Series: MusicMath & How-to Access Curriculum

Nov 14

Nov 22

NYS 21stCCLC TARC: EZReports Training and Q&A

Dec 12
Jan 30

Save the Date: Afterschool Advocacy Day

Apr 17 - 20

NYS Network for Youth Success: Empower Youth Success Conference 2024




Things to Know about Braiding of 21st CCLC Funds (November 2023)​
  • NYSED’s program office has provided more clarity around the US Department of Education's response to follow-up questions about 21st CCLC funding. Click here to learn more.

More Schools Can Provide Free School Meals
  • The United States Department of Agriculture has expanded access to the Community Eligibility Provision (CEP) by lowering the minimum identified student percentage participation threshold from 40 to 25 percent.

  • This federal change, combined with the CEP State Subsidy, will open a window of opportunity for many students across New York State to receive meals at no cost while ensuring schools receive the equivalent of the free reimbursement rates for every meal.

  • Schools can apply now through December 15, 2023, to begin serving meals at no charge to all enrolled students during the 2023-2024 school year.

NYSED Funding Opportunity: Smart Scholars Early College High School (SS-ECHS) Program
  • The New York State Education Department has issued an Announcement of Funding Opportunity RFP #GC23-015

  • This opportunity seeks applications for the establishment of active partnerships between a school district and an institution of higher education (IHE) to provide an integrated high school and college curriculum, and the academic and social supports the target student population needs to graduate from high school on time with a Regents diploma and at least 24 or up to 60 transferable college credits, at no cost to their families.

  • RFP #GC23-015 will be posted to the ECHS webpage.

  • All applications must be postmarked by December 5, 2023.

  • For additional information, please review the full RFP document.

  • Questions relative to this RFP must be sent to no later than the close of business on October 30, 2023. A questions and answers summary will be posted on or about November 14, 2023.

"Something Terrible Happened to Joey" Childhood Trauma Film Screening

STEM Activities:
  • Fall Into Learning with Mizzen: Mizzen is sharing content from their fall collection to help you open worlds of exploration to youth. With these activities, youth will dive into animal migration, learn about seasonal foods and sustainability, and build models of Earth’s movement beneath our feet. Login to the platform to explore today.

  • NASA Activity Playlist:

    • Build a Pizza Box Solar Oven: Use easily found materials to create an oven where students can cook s’mores. The activity answers the question “What has engineering got to do with me?” in a way that is fun.

    • Hands-On Math: Fraction Math Trees: This fun, hands-on, kinesthetic and visual approach to learning about fractions produces “math art”.

    • Welcome to Space Math @ NASA: A collection of math videos, books, and activities that are sorted by grade level, science topic, NASA missions, and engineering topics. All activities are based on NASA Mission and projects.

    • STEM Lessons From Space: Mathematics: A collection of math and engineering activities, videos, and resources with a focus on the International Space Station.

    • The Institute of Electrical and Electronics Engineers: A collection of fun and easy activities for ages 4-18 that cover a broad spectrum—everything from designing devices to addressing climate change to coding.

Student Mental Health Toolkit
  • Governor Kathy Hochul recently announced a multi-agency collaboration with New York PBS stations to equip prekindergarten-grade 12 educators with resources and strategies they can rely on to support the mental well-being of their students.

  • Produced by The WNET Group with assistance from the state Office of Mental Health and the State Education, Student Mental Health Matters: A Toolkit for Educators is available free online and provides more than 50 digital videos addressing topics specific to youth mental health.

  • The toolkit focuses on five distinct topics that primary and secondary educators often encounter among students: suicide prevention, stress and anxiety, self-harm, adverse childhood experiences, and social media. Each topic includes short videos providing expert perspectives from mental health professionals, school administrators and educators aimed at helping teachers better understand these challenges; student perspectives revealing the lived experience of students; and strategies providing real-world applications for teachers’ practices.

  • Click here for the Student Mental Health Matters Toolkit.

DiscoverE: Chats with Change Makers
  • Calling all elementary and middle school students! Tune into the DiscoverE monthly series “Chats with Change Makers,” hosted by high school senior Kavya, to meet STEM professionals who are working hard to change the world.

  • Teachers and parents are invited to tune-in along with their students to meet an engineer and ask questions.

  • Join on Thursdays at 1pm for new LIVE monthly chats!

Millions Girls Moonshot Flight Crew
  • The application for the 2024 Million Girls Moonshot Flight Crew is now OPEN! The Moonshot has launched a nationwide search for the next Flight Crew. This group of youth advocates promote the value of afterschool STEM learning and equity in STEM for young people across the nation.

  • All girls, non-binary or cis-gender youth, ages 13-18, with experience in afterschool and summer STEM learning, can apply here. (Deadline December 1st)

From February - September 2024, the Flight Crew will:

  • Act as a champion for afterschool STEM by sharing their first-hand, impactful STEM experiences beyond the classroom;

  • Work with state leaders on relevant opportunities to advocate for STEM, create social media content and connect with media;

  • Aspire to break down stereotypes and spark their peers' curiosity in STEM by connecting their STEM experiences to everyday life; and

  • Receive leadership development opportunities, including public speaking, social media, and connections to mentors.

  • Youth Should Apply Here

  • Playground Politics: How Kids Make Friends: Friendships are a cornerstone of childhood, but some kids have an easier time making friends than others. We talked to psychologist, author and friendship expert, Dr. Eileen Kennedy-Moore to learn how families can support their children in building and maintaining healthy relationships with their peers. Dr. Kennedy-Moore shares how friendships change and develop as children age and how parents can coach from the sidelines.

  • How to be an Ally to Transgender Youth: As new state and local laws target LGBTQ+ students, what can families do to ensure schools treat all students with care and empathy? Teen transgender activist Harleigh Walker and her father, Jeff Walker, join the podcast to share their advocacy experience. They highlight how harmful policies are impacting school life for kids around the country and what you can do to help.

What's New from NCSSLE
  • The National Center on Safe Supportive Learning Environments (NCSSLE) is funded by the U.S. Department of Education’s Office of Safe and Supportive Schoolsto provide information and technical assistance to states, districts, schools, institutions of higher learning, families, students, and communities focused on improving school climate and conditions for learning. This What's New from NCSSLE communication shares information on the latest resources NCSSLE has released. Should you have any questions about any of the resources shared or need assistance, please reach out to us at

Working Well Resource Directory
  • Today’s educational system faces unprecedented challenges brought on by or adjacent to the COVID-19 pandemic. A system-wide focus on workforce well-being has emerged as a key strategy toward restoring stability. The new Working Well Resource Directory is designed to help districts and schools promote well-being among administrators, teachers, and other staff.

  • The directory draws on researcher and practitioner roundtables as well as an extensive literature scan to provide a wide range of resources about ways to promote staff well-being. Its purpose is to elevate activities, programs, and frameworks that are grounded in research evidence about improving staff well-being along one or more dimensions.


RoS Program Spotlight

Hands-on Science: Young Scientists in Roosevelt UFSD Learn Anatomy and More!

Click the thumbnails to view more images in this gallery.

During the Spring of 2023, Legacy After School Program sponsored by Mentoring in Medicine Inc. launched in the Roosevelt Union Free School District in Roosevelt, NY with Round 8 funding from the 21st CCLC grant. The Legacy After School Program serves students from Kindergarten to 12th grade. The mission of the Legacy After School program is to provide academic enrichment, youth leadership development, experiential learning opportunities, mentoring and family engagement through the lens of health, science, technology, engineering, and math.

One of the most exciting days of the program is the Chicken Wing Dissection Day. On this day of programming, students learn about the muscles and bones of the human body through an interactive experience of dissecting a chicken wing. Leading up to this special event students spend the days prior going through lessons that teach them about the anatomy, physiology, and pathology of the musculoskeletal system. Students learn how humans and animals have similar organ systems and are introduced to scientific words that enhance their vocabulary all while starting to see science presented in fun and exciting ways.

Anyone interested in learning more about the work being done by Mentoring in Medicine Inc. or seeking collaborative opportunities please email Program Director Andrew Morrison ( or visit their website at


NYC Program Spotlight

Welcoming Fall with William Cullen Bryant Students!

William Cullen Bryant's gardening club with Global Kids created fall wreaths using leaves, acorns, and fall foliage.

Submitted by Hassanah Smith (She/Her), Global Kids Community School Director.


Tasty Techniques at P.S. 92!

In P.S 92's Allergic to Salad activity (CAMBA, Inc. 8141), Kids Unlimited Participants had a great time learning cutting techniques with the Allergic to Salad Instructor.

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