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NYS TARC Newsletter—September 2025

Updated: Aug 28


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Jump to section: NYSED News/Updates





We are pleased to announce that Josh Davy, who earlier worked as Program Specialist with the ROS TARC, has been appointed as the Director for the ROS TARC.

New team members at NYC TARC:

Yannique-Gail Coleman, TARC Program Lead: Yannique Coleman started in the role of TARC Program Lead on June 16th. In this position, she will lead performance-based improvements for 21st CCLC grantees, ensuring compliance with federal guidelines and supporting the effective delivery of after-school enrichment programs for youth across the city. Ms. Coleman brings over 15 years of experience in child welfare, education, and social policy. She has a strong track record in federal compliance, equity-driven initiatives, and improving outcomes for underserved communities. Her expertise includes grant management, program development and evaluation, early intervention, and stakeholder engagement. Before joining TARC, Ms. Coleman held several leadership positions at the NYC Administration for Children’s Services, where she oversaw field operations, supported child welfare policy reforms, and supervised multidisciplinary teams. Most recently, she worked as an ABA therapist in early intervention. Ms. Coleman holds a Master of Science in Social Work from Columbia University, with a focus on Children and Families, and a Juris Doctor from New York Law School. She is a licensed social worker and certified in motivational interviewing and coaching. In her new role, Ms. Coleman will guide professional development, ensure grantee accountability, and support the NYC DOE’s mission to deliver equitable, high-quality extended learning opportunities. Yannique sits at 333 7th Avenue and can be reached at ycoleman2@schools.nyc.gov.

Bianca Salazar, TARC Program Specialist: Bianca Salazar started in the role as Program Specialist on June 16th. In this role, she will support data management, compliance monitoring, and technical assistance for 21st CCLC programs across New York City, ensuring the integrity of program reporting and strengthening outcomes for students and families. Ms. Salazar brings over three years of experience in student recruitment, family engagement, and community outreach. She previously served as an Admissions Associate at Cristo Rey New York High School, where she led targeted recruitment strategies, fostered partnerships with local schools, and supported families through the admissions process. Her portfolio also included mentoring roles, including Family Engagement Specialist and Team Mentor, reflecting her commitment to student development and community-building. A proud first-generation college graduate, Ms. Salazar earned her bachelor’s degree in International Studies from Manhattan College in 2020. Her leadership journey has been shaped by her lived experience as the eldest of three siblings, and she continues to approach her work with a strong sense of purpose and service. Outside of her professional work, Ms. Salazar is passionate about travel and cultural exploration, having visited eight countries to date. She is also an avid baker and a lifelong supporter of FC Barcelona, eagerly anticipating the 2026 World Cup. In her new role, Ms. Salazar will contribute to continuous program improvement efforts, facilitate data-driven decision-making, and help advance the 21 CCLC’s mission to expand access to high-quality afterschool programming. Bianca sits at 333 7th Ave and can be reached at bsalazar6@schools.nyc.gov.


The Department has developed guidance to assist schools in ensuring the safety of students, staff, and visitors at events at school occurring outside of school hours. The Before and After School Safety Guidance includes, but is not limited to:

  • Aligning Before and After School Safety with district-wide and building-level safety plans.

  • Considerations for ensuring communication between staff, administration, and parents/guardians, as well as the event attendees/participants.

  • Considerations for event-specific safety.

  • Sample checklist for emergency procedures.

For questions, please contact the Office of Student Support Services at safetyplans@nysed.gov or 518-486-6090



Important Reminders from the NEW '25-'26 21st CCLC Timeline:

Submit Annual MWBE 104G Compliance Report to the MWBE office at mwbegrants@nysed.gov. The due date was July 31, 2025. 


Obtain grade report data for students in Grades 7, 8, and 10-12 from partnering school district(s) in accordance with the prior-approved Partnership Agreement and submit completed GPA calculators to the subgrantee’s respective Go Anywhere FTP folder by August 31. Programs required to submit GPAs should reach out to EMSC21stCCLC@nysed.gov for further information. Review the training materials and the recording. Contact your TARC promptly if your district’s schedule for releasing grades will not allow you to meet this deadline. 


Local Evaluators: Complete Annual Evaluation Report (AER; MS Word Document) and accompanying Evaluation Plan & Results Tables (MS Excel Workbook) and send to the Program Director and NYSED via EMSC21CCLCSTCCLC@NYSED.GOV by October 31. Obtain student outcome data from districts as needed for local objectives. See the Evaluators' Corner below for more information and to register for an optional remote session about the AERs.


Reminder: Please submit a 2024-25 Final Expenditure Report (FS-10-F) by September 30 to the Office of Grants Finance: Grants Finance – NYSED, 89 Washington Ave, Room 510W EB

Albany, NY, 12234


Prepare information for Year 5 Strategic Planning. Synthesize and integrate recommendations and input gathered from Needs Assessment and/or the Support Services and Learning Needs Inventory, the AER, and the Internal Review processes into plans for next year. 


Communicate findings, celebrate successes, and share plans with the community and stakeholder audiences.





 Afterschool21 Guidance


REQUIRED EVENT

Please see upcoming virtual Afterschool21 (New Statewide Data Collection System) training opportunities. These trainings are required for all subgrantee program directors and/or program leadership to attend. Please forward to your site coordinators and other relevant staff. The training will include grant level and site level training for users.

WHAT: Afterschool21 Grantee Level Training

WHAT: Afterschool21 Site Level Training

WHO: Program Directors, Data Managers, and Evaluators

WHO: Program Directors, Data Managers, Evaluators, Site Coordinators, and other system users

WHEN: September 16th 1p – 2:30p

WHEN: September 17th 1p – 2:30p

Registration Link  - https://attendee.gotowebinar.com/register/5968679527621656406?source=CS+Email

Registration Link  -

https://attendee.gotowebinar.com/register/1411964692536570458?source=CS+Email




PD/Events

REQUIRED TRAINING Sept 19:  ROS FALL CONFERENCE

The Rest of State Fall Conference will be held Friday, September 19th. Attendance is mandatory for all program directors. Please indicate on the registration form if you have any dietary restrictions or need any parking accommodations - such as handicapped parking, which is available. Please register here: 



  • Location: Binghamton University, Mandella Room, 4400 Vestal Pkwy E. Vestal, NY 13850 (See Campus Map)

  • Time: 9:00 am - 3:00 pm (with check-in from 8:15 - 9 am)

  • Parking: Parking for the event will be in lots, M1 and M2 (click here to see the parking services map). 


Handicap parking will be available upon request behind the University Union (the entrance road is between the UU and the Engineering building). Look for signs directing you to the parking lot, and don’t hesitate to contact us if you have any questions. 


Sign-in

Be sure to sign-in at conference registration to receive your Certificate of Attendance (required for compliance) [Check-in, Mandala Room from 8:15am  - 9am.

Hotel Information:

Here are the nearby hotels. We have reserved blocks of rooms at the Holiday Inn. Here are the instructions to reserve a room there:


To Make Reservations Online:

Then Click Book Now

Enter Check-In,  Check-Out Dates and Group Code: BU3

Then Search (It will show the rooms types and rate in your block)

Then Click on Select Room

Then Click on Select Rate

It will then prompt you to enter guest information (name, address, email etc,).

We have also reserved a block of rooms at the Hampton Inn on the Vestal Parkway. Under special rates, please enter CHHCCL when reserving a room. You are also welcome to reserve a room at any of the hotels listed below. Thanks!

Downtown Binghamton 

  • DoubleTree - 225 Water St, Binghamton, NY 13901

  • Holiday Inn Binghamton Downtown - 2-8 Hawley St, Binghamton, NY 13901

Vestal Parkway

  • Hampton Inn & Suites - 3708 Vestal Pkwy E, Vestal, NY 13850

  • Courtyard Binghamton - 3801 Vestal Pkwy E, Vestal, NY 13850

  • Candlewood Suites Vestal - 3605 Vestal Pkwy E, Vestal, NY 13850

  • Homewood Suites by Hilton Binghamton/Vestal - 3603 Vestal Pkwy E, Vestal, NY 13850


REQUIRED EVENT Oct 17:  NYC FALL CONFERENCE: Registration now open!

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Unite in purpose to build sustainable foundations that empower, uplift, and strengthen communities for a brighter, lasting future.

Date and time

Friday, October 17 · 8:15am - 3:15pm EDT

Location

The Interchurch Center

475 Riverside Drive New York, NY 10115


These are non-required PD/events that may interest you:


Program directors play a vital role in hiring, training, and supporting staff to ensure a safe and healthy environment for children. This course will guide directors in reviewing and strengthening their program’s health and safety policies and procedures to align with high-quality standards.

Participants will benefit most by bringing a copy of their current policies and procedures to each session.

 Workshop Schedule (Virtual, all sessions 6:30 - 9:30 pm):

  • Wednesday, September 17

  • Thursday, September 18

  • Wednesday, September 24

  • Thursday, September 25

  • Wednesday, October 1

  • Thursday, October 2

Please note: This is a six-day course. Attendance at all sessions is required.

Instructor: Diane Shirley

Cost: $350.00


To enroll in any health and safety course, participants must make payment (using the link policies link) AND register (using the registration link for the appropriate date).  Registration is not complete until both parts have been completed.



Sept 24

  • Virtual

  • September 24, 12:00 - 2:00 pm

  • Hosted by the New York State Network for Youth Success

Part of working with children also includes managing behaviors. This training will help participants identify common misbehaviors in after school programs and how the environment plays a role. Learn techniques to guide positive behaviors and turn misbehaviors into teachable moments for youth.


Credit: This virtual session will count for two (2) hours of OCFS training credit (CBK 1, 4; OCFS 1, 3)




Sept 25, Sept 30 - or - Oct 3

  • Sept 25 - Norwich, NY 

  • Sept 30 - Newark, NY

  • Oct 3 - West Seneca, NY


The Central/Western NYS Community Schools TAC team is hosting a free, in-person attendance workshop, facilitated by Jorge Blau from the National Center for Community Schools.  


Join us for a full-day interactive session to deepen your understanding of chronic absence and enhance your team's response. This session is for school attendance teams (groups of 2-6).


* Registration is available for those in the Central/Western region and offered at three locations across the state. Choose the one that best suits your team's schedule. (Other regions can register to be put on a waitlist.)




  • Virtual

  • October 27, 9:30 - 12:30 pm

  • Hosted by the New York State Network for Youth Success

Discover the role that afterschool programs play in helping children survive and thrive after traumatic experiences. Using trauma-informed care research, this workshop will explore how adverse childhood experiences (ACEs) can affect children's growth and development. Emphasis will be on practices in afterschool, including interactions with children and program development. This workshop is for all afterschool, summer, and expanded learning time staff who want to integrate trauma-informed practices into their programs.

Credit: This virtual session will count for two (2) hours of OCFS training credit (Core Competency Areas 1,4; OCFS Training Topics; (10) Adverse childhood)





Save the date! Registration and agenda coming soon.

Nov 19 

Save the date! The in-person retreat will be an exclusive True Colors© Workshop. More details to come.


On-Going Offering:
Self-Paced Professional Development
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We're happy to remind you that 21C subgrantees have access to a number of free, self-paced courses through our partnership with Change Up Learning! Each course takes approximately 1-1.5 hours to complete, offers a Certificate of Completion (with SACC credits), and features resources you can utilize at your site.


As you wrap up programming in the next few weeks and prepare to kick off a new year, consider exploring the topics below to support your youth development efforts.


Get started today!




Resources


[CSTAC Webinar Series]  Change Starts With Us: A Manageable Path to Caring, Connected School Communities

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[CSTAC Virtual Meeting Series] 
Family Engagement Lunch & Learns

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[NYS Network for Youth Success SAC Credential Trainings] 

Ready to deepen your knowledge and strengthen your leadership in School-Age Care (SAC)? The SAC Credential offers a flexible, distance learning experience designed for professionals looking to build skills across 14 key competency areas—such as professionalism, safety, and child development—while reflecting on and enhancing their practice.

What to expect:

  • Engaging Virtual Courses – Live instruction featuring lectures, discussions, activities, and multimedia

  • Flexible Learning – Complete Part 1 and Part 2 in any order and in a format that fits your schedule

  • Practical Application – Gain real-world skills to enhance your leadership and program quality 

  • Cost: $1,250 per semester (Includes a Homework Helper. Advisement & Endorsement not included.)


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[NYS Network for Youth Success SAC Credential Advisor, Endorser, and Instructor Trainings]  Become a SAC Credential Endorser!

The Network for Youth Success is seeking qualified professionals to join our SAC Credential Endorser pool. Endorsers conduct virtual observations of SAC Credential Candidates across New York State, providing valuable feedback and support to advance quality in afterschool programs. Training will be held Tuesday, October 28, from 9:00 AM–3:00 PM. Endorsers receive a stipend for each visit. Applicants should apply via this link by October 1 to be accepted into this training. ▲ Return to top


Program Spotlights



Kids having a good time at the Summer School of Batavia City School District!






 Evaluators' Corner


2024-25 Annual Evaluation Reports (AERs) and all supporting documents must be submitted by email to EMSC21CCLCSTCCLC@NYSED.GOV by Friday, October 31.

If these records cannot be obtained in time for the AER deadline, please submit outcome information in an addendum.

Before submission, Program Directors must review the AER to verify the accuracy and completeness of all information

AER templates
AER Information Session

Measurement Incorporated is hosting an optional remote session for evaluators to support this work and address any questions or concerns. For those who cannot attend, the session will be recorded and shared with evaluators.




To be featured in an upcoming newsletter, submit your stories and photos here.



 
 
 

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NYS TARC Newsletter—November 2025

Jump to section: NYSED News/Updates Important Reminders from the NEW '25-'26 21st CCLC Timeline Afterschool21 Guidance PD/Events Group Games for Physical Development Social-Emotional Learning NYS Sc

 
 
 

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