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NYS TARC Newsletter—May 2023

Updated: May 1, 2023

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Important Reminders from the 21st CCLC Timeline:

View the Teacher Survey Support Video on EZReports (Support Page > Training Videos > “Teacher Survey Support (Mar 29, 2023)” and Teacher Survey Timeline. Begin the teacher survey process as instructed in the timeline (required only for programs serving students in grades 1-5).

Administer Teacher Surveys for students in grades 1 through 5. Survey response deadline is May 19, 2023.

Collaborate with the Local Evaluator to gather student experience data. Administer the Student Outcomes Survey or another validated student survey to program participants in grades 4 and above. This survey measures indicators of satisfaction and perceived outcomes.

Enter Spring 2022 program participation and activity data into EZReports by June 30, 2023.

Obtain GPA and/or grade report data from partnering school district(s) in accordance with the prior-approved Partnership Agreement. More information forthcoming.

Submit 2023-2024 Budget Packets (FS-10 Budgets, Composite Budgets, and M/WBE documents) electronically by May 15, 2023, to Please do not send hard copies until they are requested by NYSED’s Office of Student Support Services.

Engage in 2nd Internal Improvement Cycle Session. Use the Quality Self-Assessment (QSA) Tool to guide the process of assessing indicators of success and reviewing progress towards the measurable targets/goals set at the beginning of the year. Additional information about the QSA Tool is available at:

Convene 4th Advisory Board Meeting/Year-End Review. Include all stakeholders. Topics might include a review of program accomplishments, areas for improvement, organizing information to communicate out to stakeholder audiences, and to begin strategic planning.

Be aware of the expiration dates on your SACC registrations. Submit the updated SACC to your Resource Center. See the SACC Fact Sheet for more information. ▲ Return to top


EZReports Guidance

We want to put the ‘easy’ back in EZReports, so we'll be adding a new tip for you here each month!


Run Data Check

EZReports Data Checks are just one way to review your data to address any gaps or errors. We suggest running data checks on a regular basis.

To access the data check page, complete the following steps:

  • Go to Reports 21 APR Reports.

  • Scroll down to the Activities, Staffing, and Participation or Outcomes section.

  • Click on the Data Check button for the program.

The 'Data Check' screen at the State Level and Grantee Level shows the list of sites with APR warnings and errors. There are three ways to run a data check:

  • The Run Data Check button at the top helps to run a data check by cohort.

  • The Run Data Check link displayed next to the grantee name helps to run a data check by grantee.

  • To run a data check by site, click on the Run Data Check icon.

This will check for warnings by cohort, grantee or site, depending on the chosen option, and the results get refreshed accordingly.

Review the EZReports Data Verification Guidelines for additional information and resources to verify EZReports data.

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These are non-required events that may interest you:

Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impactt o offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

Now through August Network for Youth Success: New JEDI Trainings Topics (Racism and bias; Supporting LGBTQIA2S youth and families; Intersectionality; Native American cultural competency; Ageism and youth empowerment)

May 4 - 17: Join Governor Hochul's Mental Health Listening Tour
  • May 4: Binghamton

  • May 11: White Plains

  • May 15: Nassau

  • May 17: Rochester

May 9 National Center for School Mental Health: 2023 School Mental Health Virtual Learning Series May 10 Network for Youth Success - Sustainability Series Event: Approaching Foundations and Building Relationships With Funders
May 11

May 17 - 19

May 31 & June 1 NYSED: 2023 School Safety Summit

June 7 - 9

July 19 - 20

Oct 9 - 13
2023 National Family Engagement Summit Early Bird Registration NOW OPEN



Your TARC Contacts:

The New York City Department of Education serves as the NYC Technical Assistance Resource Center (NYC TARC), providing services to all NYC-based grantees.

  • If you would like to request any Technical Assistance (TA) from our NYC team, via visit or call, please complete the Technical Assistance Request form.

Binghamton University Community Schools serves as the Rest of State Technical Assistance Resource Center (ROS TARC), serving subgrantees outside of New York City, in the rest of state regions.

  • If you would like to request any Technical Assistance (TA) from our ROS team, via visit or call, please complete the Technical Assistance Request form.


See below for more recommended resources:

NYSED Resources

Handbook for Summer School Administrators and Principals

  • The New York State Education Department has issued its 2023 Handbook for Summer School requirements.

  • The handbook includes promising practices, requirements for summer school programs, and the Regents examination schedule.

  • For any questions, the State Education Department Contact list is on page 31.

Culturally Responsive-Sustaining Education Webinar Series Recordings and Video Viewing Guides Now Available

  • The New York State Education Department, in partnership with the Region 2 Comprehensive Center, has created a webinar series highlighting promising culturally responsive-sustaining practices that are being implemented across school districts in New York State.

  • The recorded videos, a Video Viewing Guide to promote discussion and further professional development, and introduction videos from Chancellor Lester W. Young, Jr. and Deputy Commissioner for P-12 Instructional Support, Angelique Johnson-Dingle, are now available on the Department’s CRS website

  • The following schools and districts are highlighted in the video series:

Buffalo Public Schools

Dansville Central School District

Eastern Suffolk BOCES

Onondaga Nation School

Penfield Central School District

South Huntington School District

West Irondequoit Central School District

Western Suffolk BOCES

Yonkers Public Schools


New York State Center for School Safety Resources:

What We Are Reading: Discussing Disturbing News Stories in the Classroom

How School Districts and Families Can Better Engage with Each Other

When it comes to SEL Administrators and Teachers See Things Differently

Speak Up at School: How to Respond When Someone Uses Biased Language or Stereotypes


Substance Abuse and Mental Health Services Administration: Virtual training

Embrace, Encourage, and Engage: Family and Caregiver Access to Child and Youth Mental Health Resources – a virtual training for parents and caregivers on children’s mental health!

The slides and list of federal resources to support you and your child’s mental health that was highlighted during the event can be found on SAMHSA’s webpage.


Join Y4Y and experts in the field to learn how you can integrate financial literacy activities with students of all ages. You’ll learn strategies for identifying available resources and leveraging them to support the financial knowledge and well-being of the students and families in your community. The best part? You don’t have to be a math whiz or genius with money to do it.

Don't forget to visit the Financial Literacy discussion board here to download any tools!


Program Spotlight

NYCID’s McKee High School and PS 44

Click images to explore the photo gallery.

At the High School, the weightlifting club meets multiple days each week utilizing both the weight room and gym to accommodate large numbers of students at each meeting. Students are taught foundational bodyweight and barbell exercises with a focus on form and safety. Club leaders Ashley Gold and Chris App cycle upwards of 40 students through warm-ups, main lifts and “WODS” (workout of the day) during each meeting.

At the elementary school, the 21st CCLC students have been working on an art project featuring influential Black people. Great work!

Thanks to Richard DeGroat for providing this story!


Spotlight from 21stCCLC Spring Conference 2023

Thank you to everyone who participated in the 21st CCLC Spring Conference! It was great to finally see each other in person. Thank you to the presenters for delivering informative and interesting topics. And thank you to attendees for filling out the evaluations; the feedback is very helpful. Visit our website for resources from the Conference, and see below for some pictures from our time together!


To be featured in an upcoming newsletter, submit your stories and photos here.

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