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NYS TARC Newsletter—July 2023

Updated: Jun 29, 2023



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Important Reminders from the 21st CCLC Timeline:

SAVE THE DATE! Rest of State Fall 23 Conference: September 28 & 29 (flyer)

NYC Fall 23 Conference: October 25 (flyer coming soon)

Attendance is required for ALL Program Managers. Fiscal Coordinators, Evaluators, Data Managers, Site Coordinators, and other program staff are able and encouraged to attend. Look out for updates from your Resource Center. Commence Summer Programming (if applicable; Year 2 begins July 1, 2023) Submit Annual MWBE 104G Compliance Report for Year 1 (posted on 21st CCLC website) to the MWBE office at mwbegrants@nysed.gov by July 31, 2023. Obtain grade report data for all participating students in grades 7-8 and 10-12 from partnering school district(s) in accordance with the prior-approved Partnership Agreement by August 31, 2023. See Calculating GPAs and GPRA Information Session for additional information. Obtain student outcome data from districts as needed for local objectives. If these records cannot be obtained in time for the Annual Evaluation Report (AER) deadline, please submit outcome information in an addendum. The local evaluator is to complete the AER, using the AER template form, and submit it to the subgrantee and NYSED by September 30, 2023. It can be emailed to NYSED at EMSC21STCCLC@nysed.gov. Submit (Year 1) FS-10-F to Office of Grants Finance by September 30, 2023. Ready information for Year 2 Strategic Planning. Synthesize and integrate recommendations and input gathered from Needs Assessment and/or the Support Services and Learning Needs Inventory, the Annual Evaluation Report, and the Internal Review processes into plans for next year. Communicate findings, celebrate successes, and share plans with the community and stakeholder audiences.

RoS News: The Rest of State Resource Center Data Specialist role will be shifting to Jordi Naczi as of August. You may contact her with your data and EZReports-related questions at ny21cclc@binghamton.edu. Please join us in wishing our outgoing Data Specialist, Paul Macharia, best wishes on his next endeavors!


NYC News: The 21st CCLC Technical Assistance Resource Center of NYC has created a new email account to communicate with grantees, share updates, provide technical assistance, and inform you on the latest professional development opportunities. New York City grantees should contact the Technical Assistance Resource Center via email at TARCNYC@schools.nyc.gov.


Reminder to Data Managers:

Your participation in both the Spring 2023 NYS 21st CCLC Program Staff Survey and the Data Manager Survey is invaluable to the State's continual improvement initiatives for this program. Please complete these surveys as soon as possible if you have not already done so. Contact your Resource Center for access to the survey.



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EZReports Guidance


The EZReports data rollover to the 23-24 school year was Monday, July 3, 2023. There’s a helpful setup video on the support page to get you started in the new system. Keep in mind, the Resource Center is available if you need assistance.


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PD/Events

REQUIRED EVENTS

Rest of State Fall 23 Conference: September 28 & 29 (flyer) NYC Fall 23 Conference: October 25 (flyer coming soon)

  • Attendance is required for ALL Program Managers. Fiscal Coordinators, Evaluators, Data Managers, Site Coordinators, and other program staff are able and encouraged to attend. Look out for updates from your Resource Center.


 

These are non-required events that may interest you:



Ongoing: Self-Paced Professional Development

The Resource Centers have partnered with Change Impactt o offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:

 
Now through August

Network for Youth Success: New JEDI Trainings Topics (Racism and bias; Supporting LGBTQIA2S youth and families; Intersectionality; Native American cultural competency; Ageism and youth empowerment)

July 17 - 20

New York State (NYS) Clean Energy Educator Institute(Long Island)


July 18

Afterschool Math Plus (ASM+) Webinar: Jump Rope Math


July 19 - 20

July 24 - 27

New York State (NYS) Clean Energy Educator Institute (Albany)


July 31 - Aug 1

NYS STEM Education Collaborative: 2023 STEM Education Summer Institute

  • The Summer Institute is also accepting presentations & posters that address learning levels PK – 20 that show how to integrate two or more STEM disciplines, with an emphasis on elementary STEM this year. To submit, click here.


Aug 8

New York State Trauma-Informed Network and Resource Center (NYS TINRC): Breath Body Mind Information Session


Aug 15

Afterschool Math Plus (ASM+) Webinar: Activities from each ASM+ themes


Sept 19

New York State Trauma-Informed Network and Resource Center (NYS TINRC): Breath Body Mind Information Session


Oct 9 - 13

2023 National Family Engagement Summit Early Bird Registration NOW OPEN




 

Resources


NYSED:
  • Will assist public schools in fostering a safe educational environment for all students that is free from discrimination regardless of sex, gender identity, or expression.

  • Will facilitate compliance with state and federal laws concerning bullying, harassment, discrimination, and student privacy and complements existing NYSED resources relating to the implementation of the Dignity for All Students Act (the “Dignity Act”).

  • Reflects changes to New York State and Federal laws enacted since the release of guidance in July 2015 and the most recent data on the experiences of Transgender and Gender Expansive students.

  • Includes a resource section to provide schools with more in-depth information on topics addressed in the update and includes quotes from NYS transgender students about their lived experiences in schools.

  • Provides clarification on student privacy, FERPA, and student records.

  • Please contact the Office of Student Support Services by email at studentsupportservices@nysed.gov or 518-486-6090 with questions.


Guidance provided regarding the interpretation of Education Law 2-d

  • The Privacy Office has provided guidance clarifying that Education Law § 2-d does not prohibit schools from using the Directory Information exception under FERPA.

  • Because Education Law § 2-d prohibits Directory Information from being shared for commercial or marketing purposes, additional guidance has been provided on how educational agencies can avoid the use of student data for such purposes.

All Education Law § 2-d and privacy guidance is maintained on the Department’s Data Privacy and Security webpage.



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Camp Erin:

This free bereavement sleepaway camp for 6- to 17-year-olds will be held Aug 25-27 in PA.


 

USDOE:

The Department’s 21st CCLC program office will select up to two subgrantee programs to spotlight on its website.


 

New York State Center for School Safety:

 

NASA & Science Buddies:

Explore new STEM/STEAM activities and initiatives:

 

You for Youth (Y4Y):

 


Program Spotlight

Eugenio Maria de Hostos Charter: Engaging families in Rochester With EMHCS Family Math Night!


Click images above to explore the photo gallery.


Students and their families came out for a night full of learning and fun with a focus on Math with interactive math games. This was a time to help students get excited and ready for NYS Math Testing as well as to display all of their learning to their families. All attending students received a bag full of math games, math manipulatives, school supplies, and a bilingual literacy box with tons of literacy materials tailored to their grade.


Thanks to EMHCS's Solange George for sharing!



 

Building Bridges:

Esperanza Preparatory Academy's Year-End Community Forum

Click here or image above to explore the photo gallery in new window.


On May 31st, Esperanza Preparatory Academy (EPA) and Union Settlement organized our year-end community forum for all participants at EPA school, with the partnership of Mixteca Organization, The New York Immigration Coalition, Catholic Charities, Union Settlement, Parent Teachers Association (PTA) we provide a variety of community resources,

  • Know Your Rights workshop,

  • Distribution of fresh vegetables,

  • Raffles, hot food,

  • Sip and Paint with parents,

  • Discuss how to increase parents' participation in school meetings,

  • How to become a member of PTA, and more.

  • Discuss the importance of participating in the assessment of needs survey to redesign our Community School programming and afterschool activities.

  • DJ dance and Hot meals for all parents and students

We had such a great outcome in attendance.


Our goal for this year is to increase parents' participation among recent-arrival families and motivate school attendance among recent-arrival students as well.



Thanks to EPA for sharing this story!




 

Evaluators' Corner


Reminder to Data Managers:

As mentioned above, your participation in both the Spring 2023 NYS 21st CCLC Program Staff Survey and the Data Manager Survey is invaluable to the State's continual improvement initiatives for this program. Please complete these surveys as soon as possible if you have not already done so. Contact your Resource Center for access to the survey.


 

To be featured in an upcoming newsletter, submit your stories and photos here.

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