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Writer's pictureNYS 21CCLC TARC

NYS TARC Newsletter—December 2024

Updated: Nov 25



Jump to section: NYSED News/Updates

 




Important Reminders from the NEW '24-'25 21st CCLC Timeline:

Convene 2nd Advisory Board Meeting. Include all stakeholders. Topics might include review of initial program implementation efforts, enrollment/participation, family engagement plans/activities, staff development plans, internal improvement cycle/QSA process. The QSA must be completed twice annually; for more information on utilizing the QSA for 21stCCLC, visit the TARC website. For more information on the Advisory Board requirements, refer to the Advisory Board Memo on the TARC website; an Advisory Board Membership Agreement Organizer Template and an Advisory Board Meeting Agenda and Action Planner Template are also available.


Participate in the 1st Evaluator’s Site Visit, conducted by the Local Program Evaluator. This is an opportunity to open the program to the observation of the partnering evaluator, collaborate to track progress indicators, and to receive valuable, actionable feedback about program implementation. Summary findings from this visit can inform the continuous improvement cycle and communicate progress updates to staff and stakeholders.


Update the Evaluation Plan and Logic Model/Theory of Change, as needed.


Enter program fall 2024 participation and activity data into EZReports by December 31, 2024. 


Conduct required, Internal Review/Check-In of Program Service Delivery. This is the opportunity for Program Leaders to observe their staff using a formalized process/protocol while staff are delivering programming to participants; they review the implementation of activities as designed/planned, the performance of staff, and the levels of engagement/targeted responses from participants. This provides valuable formative feedback to integrate into the internal improvement cycle. Additional information about this requirement and the Program Activity Implementation Review (PAIR) is in the Site Monitoring Visit Tool (SMV), Indicator D-2. 


Complete surveys and/or data collection (e.g., staff implementation survey) for participating programs in SEL Pilot Study TBD


Safety Drill Update - In the case of after-school programs, events or performances which are conducted within a school building and which include persons who do not regularly attend classes in such school building, the principal or other person in charge of the building shall require the teacher or person in charge of such after-school program, event or performance to notify persons in attendance at the beginning of each such program, event or performance, of the procedures to be followed in the event of an emergency so that they may be able to respond in a timely, orderly manner.



 
Special Message: Great NEWS and CONGRATULATIONS!

New York State, one of nine states, has been approved to participate in the 2024-25 NASA Engineering Design Challenge.Below is a list of the ten 21st CCLC subgrantees and program sites that will part of this unique learning opportunity.

  • Frederick Douglass Academy, MS 499  (NYCDOE CSD 5)

  • BPS School #93 (Building Brighter Futures, Best Self Behavioral Health)

  • Quest to Learn School, MS 422 (NYCDOE CSD 2)

  • School of Humanities, IS 347 (NYCDOE CSD 32)

  • Mont Pleasant Middle School (Schenectady CSD)

  • Isaac Young Middle School (BGC of New Rochelle)

  • Cypress Learning Center, PS/IS 89 (Cypress Hills Local Development, NYC)

  • Hudson Junior High School (Hudson CSD)

  • JW Dodd Middle School (Freeport UFSD)

  • Newark Middle School (Newark CSD)

 

NYSED and NASA teams are very excited about this learning adventure. Participants will be attending a Face-to-Face Professional Development in January 2025 in Albany, NY. Details are forthcoming.

The NASA presentation provides an overview of requirements for this initiative. For any 21st CCLC program that wasn’t selected or have STEM as part of their grant proposal, NASA has free resources and curriculum available to all 21st CCLCs. Please feel free to explore their learning resources on their website.


 

 EZReports Guidance


Be sure to keep up on daily attendance and student data in EZReports. The deadline for entering fall 2024 attendance and activity data into EZReports is December 31, 2024.


*Bonus: See below for the December EZReports Training!



 

PD/Events


Thurs, December 5: EZReports/NYSED Training and Q&A

We are happy to schedule our December EZReports/NYSED Training and Q&A! This will be an opportunity for program staff to attend more specific and tailored trainings on predetermined topics and specific areas gathered by grantee and Resource Center input. It will also be an opportunity to ask questions pertinent to data collection, 21st CCLC data requirements, and share and connect with other grants on their success so that it may support other grant’s operations. These trainings are not mandatory and serve as an additional resource to 21C grants. Please share with relevant staff as needed.

 

When: Thursday, December 5, 2024 – 1pm-2:30pm

Initial Topics: Managing Special Events, Adult Participant Registration and Attendance, Handling Student Transfers and Rollovers

 

Programs will be able to input possible questions and topics to address through the google form below. Questions not addressed during that time will be addressed individually afterwards by the Resource Centers or during the next session: https://forms.gle/ULM2r4hEXum1izbB8


 

REQUIRED - Spring Conference - Friday, May 2, 2025

The Spring 2025 Conference will be held in conjunction with New York State Network for Youth Success’ Empower Youth Success conference. Friday, May 2, 2025 is mandatory for all 21stCCLC Program Directors; our portion of the conference is free but if you would like to take advantage of the additional offerings make sure you have included it in your budget as there is a fee for the other days. Click here for full details for registration and hotel reservations!


 

These are non-required PD/events that may interest you:

Check out these free Continuing Teacher and Leader Education (CTLE) workshops from the New York State Museum. Educators can earn CTLE credit by watching any of the following webinars and completing the surveys linked below each video. Please allow up to four weeks to receive confirmation of completion.

 

From NYC Early Childhood Mental Health Training and Technical Assistance Center


When: Tuesday, December 10 - 10:00 AM

Duration: 1 hours 30 minutes

Location: Zoom

Event Details:

Join us to discuss this essential subject with Dr. Obianuju O. Berry, MD, MPH, Clinical Associate Professor at the Department of Child and Adolescent Psychiatry at NYU Grossman School of Medicine.

Intimate partner violence (IPV) is a key public health concern affecting the mortality, health, financial, and social stability of millions of families worldwide. Unfortunately, physical, sexual, and psychological violence disproportionately and asymmetrically affects women and girls in prevalence and severity that spans the life course stages from prenatal exposures through older age. IPV survivors often face highly medicalized models of care without sensitivity to gender- or trauma-related needs as it also clashes against concepts of intersectionality, social and political determinants of health, behavioral health concerns, and women’s health. Pregnancy and postpartum can be a risky time for IPV survivors and it is also a time for change. This talk will identify definitions of IPV, prevalence, historical and political underpinnings of trauma, research, and behavioral health manifestations as well as introduce strategies for partnering with survivors on their journey to recovery. Register Here.

For more information, please email us at healthequityOST@edc.org.  




 

Free PD event from kid grit

Tue, Dec 10

11:00 AM CENTRAL


Audience: Educators, Counselors, Social Workers, Afterschool Professionals


An interactive and thoughtful session full of activities that inspire creativity as well as build social and emotional learning (SEL) skills. Participants will observe, analyze, respond and understand through the lens of visual arts and music. Bring open minds, paper, and your favorite pens or markers! Register here.


 

Hosted by the NYSED Central/Western Community Schools TAC in partnership with Attendance Works

Tuesday, December 10

10:00am-12:00pm

Online via Zoom

REGISTER HERE Fostering trust with families is essential for effectively addressing chronic

absenteeism. This session will equip community partners and education leaders

with insights and resources to better partner with families, driving continuous

improvement in attendance and family engagement.

Participants will:

  • Explore the intersection of attendance and family engagement

  • Understand how to leverage positive relationships to build partnerships

  • Utilize strategies, tools, and resources to support family engagement

Featured Speakers:

  • Lorri Hobson - Director of Product Development, Attendance Works

  • Francisco Baires - Senior Fellow, Attendance Works


 

Join the next cohort starting December 12th, 10:30am ET

What are Purposeful Questions? Click2Science defines purposeful questions as well-placed questions that drive STEM experiences and design questions while helping learners understand what they should focus on, and where they should go next.


Join Sara Kobilka to learn how to ask good questions with youth. This session will include two follow-up meetings to help you implement what you learn with coaching and feedback. First, enroll in ACRES.

Once you are logged in, sign up for this opportunity using the code NY303PQ.

Cohort_ID: NY303PQ

Dates: Thursdays, Dec 12, Jan 9, and Jan 16.

Times: 10:30am-12:30pm

Participants are eligible for 6 hours of OCFS credit.

 

Resources



The New York State Archives' 35th Annual Student Research Awards Competition

The New York State Archives' 35th Annual Student Research Awards Competitionto promote and recognize excellence in student research. The main purpose of the awards program is to encourage students to explore the wealth of historical records held in historical records repositories in New York State. For more information, follow the link here.



 
Center for Racial Equity in Education's Playbook on Learning Differences 

A Playbook on Learning Differences is a tool from the Center for Racial Equity in Education that helps educators improve outcomes for students of color with learning differences. It offers strategies from educators, parents, and advocates to transform teaching practices, school protocols, and systemic issues.


 

Culturally Responsive Practices to Support American Indian English Learners’ Success 

This brief that describes culturally responsive practices that promote increased achievement and academic success among American Indian/Alaska Native students. The research-based best practices are relevant for any cultural population, although certain details may need to be adjusted for relevance to a specific culture. See here.


 

The Equity Focus page on the Best Practices Clearinghouse 

This website is a great resource for strategies and best practices to promote equity for students and families, including English learners and students with disabilities. See here.


 
Help Your Students Co-Lead

On Nov. 15, 1777, the Articles of Confederation were adopted by the Continental Congress — guide students in creating a similar document for their OST program.


 

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Program Spotlights



Sodus Celebrates Lights on Afterschool!


Valerie Fanning, Program Director of the 21stCCLC program at Sodus, shared how they joined in on the Lights on Afterschool celebration. Launched in October 2000, Lights On Afterschool is the only nationwide event celebrating afterschool programs and their important role in the lives of children, families and communities. The effort has become a hallmark of the afterschool movement and generates media coverage across the country each year.


Afterschool programs have risen to the moment to provide critical supports for youth and families during the pandemic — from innovative virtual programming to meals to caring for children of essential workers to wellbeing check-ins. We need to celebrate and recognize their efforts, and call attention to the importance of afterschool supports in the school year ahead. Check out their video below!


Click image to open Wayne MOST website page; Then scroll down on page to view video.

Additionally, Sodus Intermediate students and staff are featured in the Lights On Afterschool video from the Wayne MOST (Maximizing Out of School Time). Visit this page and scroll to the bottom to view the video!




 

Highlights from Lights on Afterschool at Sunnyside Community Services!

Lights on Afterschool is a great way to highlight the importance of Afterschool programs. Sunnyside Community Services shared for their Lights on Afterschool celebrations. They performed dances under the 7 train and invited community members and families to join them in the fight for afterschool funding.  Check out their fun highlight reel!




 

Celebrating Dia de Los Muertos at Long Island City High School!


Enjoy these great photos of Zone 126’s  Dia de Los Muertos event at Long Island City High School. The bilingual success students worked on making an altar and used tissue paper to create marigold flowers and designed picture frames where they honored their loved ones. We also made flower crowns that students later used to celebrate both Halloween and Dia de los Muertos. This event helped students bridge their cultural celebration with Halloween. Bilingual Success continues their goal to celebrate the culture of our students and encourage others to learn and explore other cultural celebrations.





 

To be featured in an upcoming newsletter, submit your stories and photos here.


 


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