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NYS TARC Newsletter—August 2022

Updated: Aug 16, 2022

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View the Round 8 21st CCLC Timeline
Important Reminders:
  • Enter summer program participation and activity data for Summer 2022 into EZReports by August 31, 2022.

  • Convene 1st Advisory Board Meeting/Kick-Off. Invite all stakeholders, including school administration, all program partners, parents, evaluator, age-appropriate students, educational liaisons, and all other community stakeholders. Purposes: Comprehensive Planning, creating/clarifying mutual agreements. Topics might include scheduling, roles, norms/expectations for engagement, communication, collaboration. See Advisory Board memo for more detail. Tools are available for helping with planning and documentation of Advisory Board meetings: AB Membership Agreement & Scheduling Organizer and AB Meeting Agenda & Action Planner

  • Engage in 1st Internal Improvement Cycle Session. Use the Quality Self-Assessment (QSA) Tool to guide the process of identifying measurable targets/goals, practical ways of tracking progress, indicators of success to look for. Read more about the QSA Tool here.

  • School Age Child Care (SACC) Registrations must be current and sent to NYSED and TARCs before programming can begin. NYSED will not be able to issue the program's Grant Award Notification (GAN) or any funds until the SACC license/registration has been received for each program site, so that the program budget can be submitted for final approval.

  • Begin fall programming.

  • Attend the Local Evaluators’ Network Forum/Kick-Off Meeting in early fall (date TBD). Recommended for Local Evaluators and interested Program Leaders to receive policy updates, to engage in clarifying discussions about evaluation and reporting requirements, and to share/exchange resources, tools, and insights about data collection, progress reporting, and measuring program outcomes/impacts.

  • Attend Fall Conference Series conducted by NYSED and RCs - scheduled dates listed in the PD section!

Important Reminders for Returning Round 7 Subgrantees Only:
  • Submit MWBE 104G to by August 31, 2022

  • For encumbered funds for staffing to close-out Round 7 grant beyond June 30, 2022, payment to be made by September 30, 2022.

  • Submit Annual Evaluation Report (AER), signed by both the evaluator and the Program Director/Manager, via NYSED ( and the new State Evaluator (TBD) by September 30, 2022.

  • Submit (Year 5) FS-10-F to NYSED’s Grants Finance by September 30, 2022.

Thank you to those who attended the Round 8 Meet and Greet on July 27th! Feel free to explore the FAQs, session slides, and session recording.



Required: Save the Date! Fall '22 Conference

All sessions will be held virtually on Zoom starting at 10:00 am, and are required for all subgrantees. View the conference flyer and click here to register.

  • Aug 31: Evaluability Checklist

  • Sept 21: Site Monitoring Visit Tool

  • Sept 28: Fiscal Requirements

  • Oct 12: NYS Network for Youth Success Quality Self-Assessment (QSA) Tool

  • Oct 19: Fall Kick-Off Conference


Other (non-required) events that may interest you:

Ongoing: Self-Paced Professional Development

As a 21st CCLC subgrantee, you have access to free professional development through Change Up Learning, an online training platform for youth development programs. Relevant topics include Restorative Practice, Equity and Inclusion, Positive Behavior Management, and more! Users can explore content, gain resou

rces, and receive a certificate with SACC credits upon the completion of each course. Gain access to a growing library of courses by creating an account using the custom links below:


The School Mental Health Resource and Training Center will be hosting a 2-day virtual conference for school administrators and leaders, comprised of 3 one-hour sessions each day (9:00 am - 12:00 pm).

This Summer Academy for Mental Health Education will provide opportunities to learn about mental health education and work on curriculum development. We will discuss creating connections and planning partnerships with community partners and school-based clinics.

The Summer Academy will provide an opportunity to discuss how the climate and culture of your school can impact the mental health of students, teachers, and administrators.

Through Dec '22: Network for Youth Success Justice, Equity, Diversity, and Inclusion (JEDI) Training Series


  • This conference on family & community engagement is to support educators, administrators, parent coordinators, and family-facing practitioners. Join this impactful hybrid event to support your goals for equitable family engagement in your school or district.


  • Become a Certified Organizational Trainer in the Science of Comfort.



Tips for new programs getting started:
  • Review the Timeline and Advisory Board memo.

  • Read your Proposal and the RFP, and become familiar with what is required by NYSED and what your organization has promised.

  • Review the SMV tool which contains all the components required of 21st CCLC programming. A new version of the SMV tool will be released soon, but you can reference a previous version here.


Recruit New Staff for Free - post Your Jobs on the NEW Afterschool Pathfinder!

Need support finding staff? The New York State Network for Youth Success recently launched the redeveloped, the premiere career site for afterschool and youth work. This FREE resource maintains a comprehensive list of jobs available to the dedicated people who work in afterschool, expanded learning, and other youth programs in New York State. The website provides a platform to advertise positions for potential staff and access to browse eligible candidates to work for your organization.


Looking for a way to meet the educational requirements to be a site director at a school-age program? Consider enrolling in the Network for Youth Success's School Age Care Credential this fall. Gain insights from an experienced advisor and knowledge about essential areas for all afterschool practitioners. For additional information, contact Alicia Salamone-Powers at or 518.869.3500 x1320.

September 28, 2022 - April 5, 2023

Weekly (typically Wednesdays) from 10:00am - 1:00pm

*Note: this is currently an in-person course, being held in Albany, NY

Funding Opportunities

The Pollination Project seeks to unleash goodness and expand compassion all over the world. To that end, through our pioneering Daily Grant program, we make micro-grants 365 days a year to grassroots global change agents who seek to spread compassion in their communities and in the world for the benefit of all. Our daily grant-making began on January 1, 2013, and since then, we have funded a different project every single day. All qualified applicants in any funding area are considered within the guidelines of this program. More information here.


Nat Geo offers grant opportunities at various entry points to provide a dynamic pathway to join the Nat Geo community. Whether you are an aspiring Explorer or already a luminary in the field, each opportunity has unique criteria and benefits to ensure that Explorers receive support and funding aligned to their specific needs and goals. Each year, a small number of grants are awarded to individuals who are just beginning their National Geographic journey, as well as those who are working on more advanced projects. More information here.


  • Funding for Afterschool Meals/Snacks - Child and Adult Care Food Program Eligible afterschool programs can receive funding to help offset the cost of providing healthy food through the afterschool component of the Child and Adult Care Food Program (CACFP), a federal nutrition program administered by NYS Department of Health. How does it work? CACFP provides reimbursement (currently $4.03 per meal or $1.18 per snack) to approved programs for each eligible meal or snack served. Programs can prepare meals and snacks in-house if they have capacity to do so, or work with a food service vendor or school district to provide the food. Meals and snacks must follow CACFP guidelines to ensure students receive the nutrition they need. Programs keep track of basic information, including attendance, menus, and how many meals or snacks are prepared and served. Monthly, programs submit a request for reimbursement to NYS Department of Health, and receive funds accordingly. To qualify, programs must:

    • Be located in an eligible area, meaning the program is within the enrollment area of a school where 50% or more of the students qualify for free or reduced-price school meals.

    • Offer organized, supervised, regularly scheduled enrichment activities.

    • Be public or non-profit (or for-profit if the program is associated with a for-profit child care center where at least 25% of the children receive tuition subsidies or qualify for free or reduced-price school meals).

Hunger Solutions New York can help you learn more and get started. Email with questions or for assistance determining eligibility and whether CACFP is a good fit for your program.

Ready to apply? Email using the subject line “Outreach Coordinator,” or complete the prescreening tool here.


Supportive Environments for Back to School

  • School Climate Guide for District Policymakers and Education Leaders

    • This school climate guide from the Center of Social and Emotional Education was created to assist district policymakers and education leaders to identify strategies they can use to improve school climate throughout their district.

  • Back to School Anxiety

    • This article, published by the Child Mind Institute, gives an overview of the Back to School anxiety experienced by many of our students, especially in difficult times, and how the adults in their lives can identify the signs and provide support.

  • Back to School: Supporting Educational Environments Free from Discrimination

    • This resource from the U.S. Department of Education’s Office for Civil Rights features a selection of OCR guidance and resources, including fact sheets, Q&As, letters to educators, and other materials about institutions’' responsibilities to provide educational environments free from discrimination.


National Spotlight — Engaging Every Student

Coinciding with the recent National Summer Learning Week, the Department announced the Engage Every Student Initiative at an event with students, leaders, and exemplary programs from school districts, cities, and afterschool and summer learning programs. This initiative will help communities utilize American Rescue Plan (ARP) funds, alongside other state and local funding, to ensure that every child has a spot in a high-quality out-of-school time (OST) program. Five coordinating organizations will work with more than 20 allied organizations to provide critical learning and development opportunities year-round (press release and video recap).

“Quality [OST] programs have always supported students’ academic, social, and emotional growth, but as we recover from the pandemic, these opportunities have never matter more,” stressed Secretary Cardona. “We need bold action, especially for low-income students and students of color who have historically struggled to access quality afterschool programs and rich summer learning experiences. This new partnership cements the Department’s commitment to ensuring that more students have access to meaningful, enriching [OST] programming, not just some of the day, but all day, all year round.” The announcement builds on the more than two decades of work to build and grow the 21st Century Community Learning Centers program. Now, with ARP funds, schools and districts are able to expand access to high-quality OST programs that support student learning and have lasting, positive impacts on youth development. Relatedly, the Department’s Institute of Education Sciences (IES) issued a new tool to support states, districts, and programs in using evidence to implement afterschool and summer learning programs, as part of its Evidence-Based Practices for Renewal and Recovery, which cultivates materials from a wide range of sources. Meanwhile, First Lady Dr. Jill Biden and Secretary Cardona participated in a summer learning tour, visiting three cities and states to highlight how ARP funds are supporting students getting caught up through summer learning (see photos from New Haven, Connecticut and Detroit, Michigan, and Athens, Georgia). Furthermore, the Department released a Notice of Final Priorities (NFP) and Notice Inviting Applications (NIA) for the Full-Service Community Schools program (Secretary’s tweet).


Program Spotlight — Niagara Falls City School District (NFCSD)

The Niagara Falls City School District (NFCSD) is proud to host a number of academic, athletic, and social-emotional (SEL) opportunities for students this summer. Our preparatory credit recovery program offers instruction in math, English language arts, social studies, science, as well as SEL classes to nearly 300 seventh and eighth graders.

Students attend the in-person program at Niagara Falls High School (NFHS) for five weeks throughout July and August. For this program, counselors, administrators, and coordinators work collaboratively to ensure students are on track to receive the highest graduation distinctions possible by reviewing grades and Regents scores and meeting with students on a daily basis.

A major emphasis is also placed on integrating important life skills, like time management, conflict resolution, and positive thinking, into daily lessons and activities. Partnerships with outside agencies help to facilitate this social-emotional component of the credit recovery program.

Following this morning program, students can attend the Summer Sports & Enrichment Camp, which offers a range of activities. Sports offerings include bowling, cheerleading, football, basketball, volleyball, hockey, soccer, track, and wrestling. Enrichment opportunities include an art & sculpture club, a culinary program called “F-BITES,” and a male youth group called “Winning Because I Tried.” The Summer Sports & Enrichment Camp utilizes the state-of-the-art facilities at NFHS as well as partnerships with community members to host both on- and off-site activities. All students are provided breakfast and lunch each day and are set up with transportation to and from school.

The NFCSD is committed to doing whatever it takes to support our students, schools, families, and community – these summer programs are an important part of upholding that mission.


To be featured in an upcoming newsletter, submit your stories and photos here.

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